Junior Project Manager

Bay Line Construction is seeking to fill the position of Operations Administrative Assistant to assist with daily construction operational activities. The Operations Administrative Assistant position will play an integral role in the organizational strength of our company. Bay Line Construction is a full-service electrical contractor specializing in overhead and underground electrical distribution construction. Bay Line Construction is a growing company that believes in building around good people. We are committed to creating a diverse and inclusive work environment. All qualified applicants will receive consideration for employment.

Organizational decisions are guided by policies, procedures, and business plan. The Operations Administrative Assistant is responsible for ensuring their role in the operational activities aligns with company goals. The Operations Administrative Assistant will assist the Operations Management Team manage the workflow process by completing daily administrative tasks required for effective job planning, tracking and completion. This position supports during the planning phase before transitioning to the execution phase, so projects are completed safely and efficiently.

- Take a proactive approach in managing multiple projects simultaneously, ensuring timely completion

- Coordinate with Operations Team to prioritize and schedule resources to effectively meet customer/client requirements during normal operations and storm emergencies.

- Assist with data entry across multiple platforms, assuring information in our systems is fully updated and accurate

- Track different elements of incoming work and communicate with appropriate member of Operations Team

- Maintain databases and filing systems, ensuring all records are up-to-date and easily accessible

- Track due dates and assist with managing projects and workflow

- Updating KPIs and budgeting information

- Assist operations team with estimating, billing and scheduling data input

- Communicate/coordinate work schedules with internal and external customers

- Participate in internal scheduling and required project meetings

- Assist job owner with crew timesheets to ensure proper charges for job/work orders, labor and equipment. Work with Ops Manager and Payroll to ensure charges and payroll are correct.

- Complete assigned Quarterly and Yearly Goals to align efforts with Organizational Goals

- Special administrative projects as assigned

Requirements and skills

- Good time management, prioritization, and multitasking abilities

- Proficient in Microsoft Office Suite and ability to learn other supporting software

- Excellent interpersonal skills to build strong relationships with colleagues

- Effective communication, including speaking, writing and active listening

- Able to give and receive feedback and constructive criticism from a variety of channels

- Excellent strategic planning and problem-solving skills

· Leadership skills, like motivation, goal-setting and monitoring progress

· Collaboration and teamwork skills

· Comfortable in a high-pressure environment

- Highly organized and self motivated

- Previous experience in office administration

- Ability to multitask and prioritize tasks effectively

- Strong attention to detail and accuracy

- Ability to work independently as well as part of a team

Required Experience

Microsoft Office: 1 year (Preferred)

Administrative or utility experience: 1 year (Preferred)

Work Location: In person

High School Diploma/ Some College Preferred

Job Type: Full-time

Pay: $19.00 - $24.00 per hour

Benefits:

- 401(k)

- Dental insurance

- Health insurance

- Paid time off

- Vision insurance

Ability to Commute:

- Georgetown, DE 19947 (Required)

Ability to Relocate:

- Georgetown, DE 19947: Relocate before starting work (Required)

Work Location: In person