Human Resources/Payroll Specialist

JOB SUMMARY

The Human Resources and Payroll Specialist is responsible for managing the day-to-day operations of HR functions and payroll processes. This role ensures compliance with federal, state, and local regulations while supporting employee needs and maintaining accurate payroll records. The ideal candidate will have strong organizational skills, attention to detail, and a thorough understanding of HR policies and payroll procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Incumbent must have the skills, ability, and judgment to perform the following essential job duties and responsibilities with or without reasonable accommodation:

- Process weekly payroll in an accurate and timely manner including tax filings and compliance documents

-Process both certified and non-certified payroll

- Calculate and process wage garnishments, deductions and benefit adjustments

- Maintain and update payroll records including employee information, tax withholding and direct deposit details

- Remain current with changes in employment laws and payroll regulations

- Ensure compliance with payroll related regulations and company policies

- Assist in recruitment and onboarding processes including job postings, resume screening and interview scheduling

- Administer employee benefit programs including health insurance and retirement plans

- Maintain accurate employee records

-Monitor and manage sensitive programs such as Unemployment, Worker Compensation and Disability Claims

KEY JOB REQUIREMENTS

The requirements listed below are representative of the knowledge, skill, and/or ability required.

- Bachelor’s degree in Human Resources, Business Administration, Accounting, or a related field (or equivalent work experience)

- Proven experience in HR and payroll administration

- Fluent in English and Spanish, both written and spoken is a plus

- Certification in Payroll or HR (e.g., CPP, PHR, SHRM-CP) is a plus

- Excellent understanding of payroll processes, labor laws, and HR regulations

- Proficiency with HRIS (Human Resources Information System) and payroll software

- Excellent organizational, communication, and interpersonal skills

- Ability to handle sensitive information with discretion and maintain confidentiality

- Flexible and enthusiastic, proactive and independent

- Self-motivated, quality conscious, teamwork oriented

- Strong problem solving skills and attention to detail

- Proficient with Spectrum and HCSS Heavy Job software is a plus

PHYSICAL REQUIREMENTS

Work is performed indoors in an office setting. Lighting is artificial. Equipment used includes standard office equipment i.e. computer, telephone and copy machine. Physical demands include sitting, standing, walking, repetitive use of either or both hands. Hours and days are primarily Monday through Friday; however, weekends and evenings will be required as business needs dictate.

Job Type: Full-time

Pay: $33.00 - $36.00 per hour

Benefits:

Schedule:

Work Location: In person