Executive Assistant to the CEO

Overview

We are seeking a highly organized and proactive Executive Assistant to support our CEO in a dynamic and fast-paced environment. The ideal candidate will possess exceptional administrative skills, a strong attention to detail, and the ability to manage multiple priorities effectively. This role requires a professional demeanor, excellent communication skills, and the capability to handle sensitive information with discretion.

Job description:

Job Title: Executive Assistant to CEO (Supporting Double A Inspections & Stronghold Security Services)

Location: LeRoy, Michigan

Employment Type: Full-Time

Reports To: CEO

Hourly Wage: $17 to $21 per hour based on experience

Companies: Double A Inspections & Stronghold Security Services

About the Companies

Double A Inspections is a trusted provider of commercial inspection services, known for our attention to detail and commitment to client satisfaction.

Stronghold Security Services delivers top-tier security solutions, including on-site personnel and customized protection strategies for commercial and private clients.

Our CEO leads both organizations and is seeking a highly capable Executive Assistant to help manage the fast-paced and dynamic responsibilities that come with overseeing multiple businesses.

About the Role

We are looking for a sharp, reliable, and proactive Executive Assistant to support the CEO of Double A Inspections and Stronghold Security Services. In this high-impact role, you will act as a key partner, ensuring the CEO’s time, communication, and priorities are effectively managed across both companies. This role also requires exceptional organizational skills, financial acumen, and the ability to thrive in a fast-paced environment.

You’ll handle scheduling, correspondence, travel, and project workflows, while also supporting bookkeeping, accounting, and records management tasks. You’ll also be serving as a central point of contact between the CEO and various internal and external Team Members.

Key Responsibilities

- Manage and prioritize a complex calendar across both businesses

- Coordinate internal and external meetings, calls, and travel arrangements

- Handle email correspondence and flag critical items for the CEO’s attention

- Prepare and organize presentations, reports, and meeting agendas

- Track progress on key initiatives and follow up on action items

- Serve as a liaison with clients, partners, and staff across both companies

- Maintain confidentiality and handle sensitive information with discretion

- Assist with occasional personal tasks to help optimize the CEO’s productivity

Minimum Requirements

- 3+ years of experience as an Executive Assistant or in a similar role

- Proven ability to support high-level executives—ideally across multiple business entities

- Strong background in bookkeeping, records management, and accounting.

- Strong organizational skills and meticulous attention to detail

- Excellent verbal and written communication abilities

- Comfortable working independently and making decisions in a fast-paced environment

- Proficiency with Microsoft Office, Google Workspace, and scheduling tools

- Ability to multitask and manage competing priorities efficiently

Preferred Requirements

- Bachelor’s Degree in Business Administration, Accounting, and/or Human Resource Management.

- Hands-on experience directly assisting a founder/CEO in overseeing multiple tasks and ventures.

- Background in industries like inspections, construction, or security

- Proficient using tools like Teams, Zoom, or CRM systems

- Familiarity with Apple devices and systems, and ability to learn.

Why Join Us

- Work directly with a driven and visionary CEO across two growing companies

- Competitive salary and potential for growth within the organizations

- Join a dedicated and professional team making a tangible impact every day

How to Apply

Please send your resume and a brief cover letter explaining why you’re a strong fit for this dual-company role to resumes@strongholdmi.com.

Double A Inspections and Stronghold Security Services are Equal Opportunity Employers. We value diversity and are committed to creating an inclusive workplace for all employees.

Job Type: Full-time

Pay: $17.00 - $21.00 per hour

Work Location: In person