Executive Assistant/Chief of Staff

Description:

About Delta360

Delta360 is a trusted nationwide provider of fuel, lubricants, and reliability solutions for commercial, industrial, and oil & gas markets. We partner with customers to deliver reliable energy supply, advanced monitoring technology, and tailored service programs that keep operations running at peak performance. With a focus on innovation, safety, and dependability, Delta360 helps businesses reduce downtime, improve efficiency, and achieve long-term success. Joining our team means being part of a company that values expertise, safety, and customer success. At Delta360, you’ll have the opportunity to grow your career while helping power critical operations across the country.

Position Overview: We are seeking a proactive and highly organized Executive Assistant to support our key leadership and ensure smooth, professional day-to-day management of his time. This role also includes related duties relative to his other smaller companies and is ideal for someone who thrives in a structured, team-oriented office environment and enjoys a diverse set of responsibilities.

Key Responsibilities:

Email and Communication Filtering: Regularly check and prioritize incoming communications to ensure the CEO addresses only the most critical items.

Meeting Coordination: Schedule and organize meetings, ensuring they are necessary and productive.

Calendar Management: Maintain a clear and organized calendar, balancing work and personal commitments.

Travel Planning: Arrange all aspects of travel, including itineraries, accommodations, and transportation.

Event Planning: Organize and oversee corporate events, ensuring they align with business goals and the CEO's availability.

Financial Monitoring: Keep an eye on expenses and budgets related to the CEO's activities and office.

Project Tracking: Stay informed about key business projects and deadlines to advise and update the CEO as needed.

Time Management: Continuously look for ways to make the CEO's schedule more efficient.

Networking Coordination: Manage contacts and networking opportunities, aligning them with business priorities.

Personal Appointments: Handle personal appointments to ensure a balanced lifestyle for the CEO.

Confidentiality Management: Safeguard sensitive information, ensuring privacy and security.

Task Prioritization: Regularly assess tasks and priorities to align with the CEO's strategic goals.

Team Communication: Act as a liaison between the CEO and other staff members or departments.

Feedback and Reporting: Gather and relay relevant feedback or reports to the CEO for informed decision-making.

Problem-Solving: Anticipate and address potential issues before they reach the CEO, ensuring smooth operations.

Requirements:

- 3+ years of experience in an executive assistant role

- Excellent written and verbal communication skills

- Strong organizational and multitasking abilities in a fast-paced environment

- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, OneDrive)

- Familiarity with commercial/industrial environments is a plus

- Courteous & Professional demeanor, high attention to detail, and sound judgment

What We Offer:

- A collaborative and supportive work environment

- Exposure to a variety of clients and industries

- Health, dental, and vision insurance

- Retirement plan with company match

- Paid time off and company holidays