Commis à la réception des services / Reception clerk

The Windfall Project, owned by Gold Fields, is located in northern Québec. By joining our passionate team, committed to creating lasting value beyond mining, you will have the opportunity to contribute to the construction and startup of a world-class mining project, one of the most ambitious in recent decades. Gold Fields is a globally diversified gold producer with operations in Australia, South Africa, Ghana, Peru, Canada and Chile. At Gold Fields, we are committed to achieving an inclusive workforce and recognize that the diverse talent of our people will ultimately determine our growth, performance and success.

This is a role that offers you the opportunity to lead high-impact initiatives, collaborate with experts, and contribute to our growth in Québec. You will thrive in a dynamic environment where challenges and an exceptional workplace will support your professional growth.

Join the Windfall adventure!

Reporting to the Financial Controller, the Service Reception Clerk will be responsible for creating service entry sheets for approval. He will work a hybrid 5-2 schedule, teleworking and at the Montreal office.

Duties and responsibilities

- Edit service entry sheets in SAP. Data entry;

- Generate reports on entry sheets that have been prepared but not yet approves;

- Follow up with service sheet approvers;

- Make sure to maintain good communication with the purchasing and accounting departments;

- Ensure that recorded information is accurate and complete, and fix any mistakes;

- Perform general office tasks;

- Ensure compliance with accounting and financial rules and policies;

- Collaborate with other departments to ensure accurate and timely reporting.

- Receive, review, and record service notices;

- Ensure compliance with the company’s policies and procedures;

- Perform any other related tasks that are relevant to the project’s success.

Qualifications

- Hold a vocational diploma in secretarial studies or office automation, or any other related field;

- 2-3 years of experience working in an administrative position;

- Bilingual, will be required to deal with English-speaking suppliers.

Technical skills

- Poficiency with computer technology;

- Ability to handle large volumes of data entry;

- Be aware of the company’s proper processes and procedures;

- Experience with integrated ERP software, including SAP;

- Knowledge of Microsoft Office Suite;

Basic skills

- Organized

- Work independently;

- Rigorous and confidential;

- Detail oriented;

- Ability to meet deadlines and work under pressure;

- Problem-solving skills.

Please note that the masculine form used in this document refers to both men and women. The masculine gender is used without discrimination and for the sole purpose of lightening the text.

In accordance with the terms of the Act to modernize legislative provisions respecting the protection of personal information (commonly referred to as “Law 25”), Windfall Mining Group undertakes to use your contact information (telephone numbers, e-mail and mailing addresses) solely for the purpose of informing you of the status of your application and notifying you of the next steps in the process.

If necessary, Gold Fields Windfall may communicate your personal information to a third party, in order to pursue your recruitment file, within the limits permitted by law and subject to a confidentiality undertaking by the third party.