Board Clerk/Executive Assistant

Description

Seeking a highly skilled and motivated Board Clerk/Executive Assistant to join our dynamic team. This role provides support to a nine-member Board of Directors, Executive and Engineering Teams. Seeking an individual for this busy position who has a positive attitude, excellent written and verbal communication skills, and a high level of attention to detail with the ability to prioritize, meet deadlines and multi-task.

Examples of Duties

Key Responsibilities include:

- Serving in the official capacity of Clerk to the Board of Directors.

- Position prepares and distributes monthly meeting agendas, maintains website with public announcements and information, sets up and attends Board meetings, prepares minutes and summaries, maintains files on Board policies, schedules onboarding activities for Board members and communicates with local government elected officials, town managers, and clerks.

- Serves as liaison to General Counsel by organizing meetings, collecting and notarizing appropriate signatures for legal documents. Position is responsible for processing legal fees of General Counsel and assists with the annual report.

- Assist with daily administrative functions to include maintaining official records for the organization to include a record retention schedule and with the development and distribution of reports and documents. Serves as coordinator for the departmental budget.

- Provides administrative assistance and support on various topics such as coordinating meetings/events/special projects, mailings, document management, Freedom of Information Act (FOIA) requests and customer calls.

Typical Qualifications

Position Qualifications:

- Associate degree in Business Administration or related field and four years of high-level administrative support experience, or an equivalent combination of education and experience.

- North Carolina Notary Public certification.

- Certified Municipal Clerk (CMC) certification is preferred.

- Proficient in Microsoft Office and SharePoint and all office equipment.

Supplemental Information

Our team members are our most important resource. Benefits include:

- Membership in the NC Local Government Employee Retirement System

- 5% Employer 457 Deferred Compensation contribution

- Retirement Health Savings account

- Employer paid Health, Dental, Vision, Life insurance, Dependent Life, Long-term Disability

- Cell Phone Stipend

- Vacation, Sick, Personal, Bereavement and Parental Leave

- 12 Paid Holidays

- Educational Reimbursement: Bonus Pay for Additional Certification and/or Education

- Ability to transfer unused sick leave from preceding NC Local Government or State agency employer

- Much, much more!

OWASA is an Equal Opportunity Employer committed to continuous improvement, sustainability, creativity, diversity, equity, inclusion and belonging. OWASA provides competitive pay and benefits in a safe, rewarding work environment.