Position Overview:
The Administrative Operations Manager plays a central role in coordinating internal operations and supporting the CEO, COO, and GM. You’ll oversee administrative systems, help implement policies, manage office logistics, and ensure smooth coordination across departments, including sales, service, installation, and marketing.
Key Responsibilities:
Leadership & Administrative Support:
•Provide daily operational support to the CEO, COO, and General Manager
•Help develop, implement, and enforce company policies and procedures (including disciplinary documentation)
•Manage internal communications and maintain an organized office environment
•Supervise and support the Inside Sales & Operations Coordinator
HR & Onboarding:
•Coordinate new hire onboarding, including paperwork, background checks, and drug testing
•Maintain company calendars, including staff time off and appointments
Operations & Scheduling:
•Support weekly scheduling for installation and service teams
•Prepare and distribute weekly schedule documentation
•Maintain the company Job Board and coordinate job approvals and billing
Permitting & Utility Coordination:
•Handle permit applications, payments, and inspections (San Antonio)
•Manage CPS DG applications, outages, and commissioning
Inventory & Procurement:
•Track and maintain generator and ATS inventory in collaboration with CEO & GM
•Assist with uniform distribution and inventory alongside the Director of Marketing
•Prepare and submit monthly Green Tax inventory reports
Finance & Accounts Management:
•Support accounts receivable: monitor outstanding payments, make collection calls, apply payments to invoices
•Upload receipts and vendor invoices to QuickBooks
•Pay approved vendor invoices and maintain vendor documentation
•Assist with payroll, commissions, and segmented billing coordination
Customer Service & Support:
•Assist customers as needed by phone, email, or in person
•Maintain electronic and physical filing systems for all operations
Systems & Tools You’ll Use:
•QuickBooks, Microsoft Outlook, Google Drive
•House Call Pro (CRM), Generac COMS, Kohler Standard Chartered Bank Portal
Who You Are:
•Highly organized with exceptional attention to detail
•Self-starter who can manage multiple projects and priorities
•Strong communicator with a professional, positive attitude
•Experienced in administrative or office management roles (2+ years preferred)
•Familiar with small business operations, especially in service or construction industries
Why Join Us?
•Be a core part of a company rooted in strong values and mission-driven growth
•Work directly with company leadership and make a real impact
•Competitive pay, health benefits, PTO, and opportunities for advancement
•Supportive team culture that values hard work and celebrates wins
Job Type: Full-time
Pay: $22.00 - $28.00 per hour
Expected hours: No less than 40 per week
Benefits:
Schedule:
Work Location: In person