Company Overview
KMTracy, LLC is a management and commercial construction company with over 20 years of experience in delivering concrete and structural steel work.
Summary
We are seeking a qualified applicant for a full-time position as an Admin Assistant/Accounts Payable/ Purchaser to join our team at KMTracy, LLC. This role is essential for managing our financial transactions and ensuring timely payments to our vendors.
The ideal candidate will be fluent in both Spanish and English and possess strong work ethic and must meet the following:
Good work habits:
•Honest with an ethical behavior.
Friendly.
•Must be professional, punctual, motivated, a team player, and reliable with a proactive attitude and positive attitude.
•Be able to adjust to changing priorities and tasks.
•Maintain a well-organized workspace and paying attention to detail for efficiency and accuracy.
•Work effectively with colleagues to achieve common goals.
Responsibilities:
Accounts Payable/ Purchaser
•Prepare and issue purchase orders for material and equipment rentals.
•Receiving and reviewing invoices from vendors.
•Verifying that invoices matches purchase orders and shipping receipts and ensure proper documentation. (three-way matching)
•Ensuring payments are made within agreed-upon terms.
•Maintain organized records of all accounts payable activities.
•Entering invoice data into the accounting system.
•Adhering to accounting principles and company policies.
•Evaluate vendors and compare prices.
•Manage multiple tasks and deadlines efficiently.
•Communicate effectively with vendors regarding payment inquiries.
Admin Assistant
•Develop weekly/daily schedule for driver, considering factors like routes and workload.
•Perform administrative assistant duties such as filing, copying, organizing, data entry, reviewing office inventory, and other incidental administrative needs.
•Assist in answering phone calls and directing callers.
•Maintain and update contact information for vendors.
•Take inventory of office supplies and place orders for replacements when required.
•Assist in maintaining proper documentation in employee files.
•Assist in maintaining Projects list up to date.
•Track labor hours for each project.
Note: This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as requested to meet the ongoing needs of the organization.
Background and drug screening is required for this position.*
Required Experience and Skills
· Bilingual- Spanish/ English
· Previous experience at a construction company is a plus but not required.
· Previous experience with QuickBooks, not required but is a plus.
· A minimum of 2 years of office experience.· Must have good familiarity with Microsoft Word and Microsoft Excel, memos, and preparing spreadsheets.
Job Type: Full-time
Benefits:
Schedule:
Work Location: In person
Phone # ( 713)977-5333
(Must submit resume)
Job Type: Full-time
Pay: From $17.00 per hour
Expected hours: No more than 40 per week
Benefits:
Schedule:
Ability to Commute:
•Houston, TX 77080 (Preferred)
Ability to Relocate:
•Houston, TX 77080: Relocate before starting work (Preferred)
Work Location: In person