Accounting & Payroll Technician

- This is an in-office position.

General Statement of Duties

This non-exempt position will assist in maintaining accurate financial records, processing accounts payable transactions, and processing biweekly payroll. This position is a key support role for the Accounting department.

# Supervision Received

Works under the direct supervision of the Accounting Supervisor and general supervision of the Controller.

Primary Duties and Responsibilities

- Process and record financial transactions, including accounts payable, accounts receivable, payroll, and general ledger entries.

- Assist in month-end and year-end close processes.

- Process purchase orders (POs) and check requests using the District's purchasing application. Verify purchase requisitions and check requests for proper project and general ledger coding.

- Input invoices directly into the purchasing application and match the PO and receipt.

- Scan non-PO invoices into the District's purchasing application and use workflows to circulate for coding and approval. Generate payments to vendors weekly and as requested throughout the month.

- Reconcile vendor statements and contact vendors as needed. Follow up on items returned to ensure proper credit is issued.

- Create and maintain vendor records in accounting applications.

- Maintain the Accounts Payable filing system.

- Provide internal support by addressing employee inquiries and requests related to payroll, expense reports, accounts payable, and other administrative matters.

- Oversee data management and administrative processes within internal systems for payroll, expense reporting, and accounts payable.

- Process biweekly payroll, including verifying timekeeping calculations, linking and posting payroll from the timekeeping system to the accounting system, processing ACH direct deposits, and producing various related reports. Process payments for state and 941 tax payments, retirement, flex plan and garnishments.

- Prepare, verify and distribute annual 1099 miscellaneous income tax forms.

- Prepare quarterly and annual payroll tax forms.

- Maintain a current, detailed manual of the District's accounts payable procedures.

- Provide audit support.

- Attend technical and safety training meetings, courses, and seminars as required.

- Other duties as assigned.

Knowledge, Skills and Abilities

- Strong knowledge of standard payroll, accounts payable procedures, and accounting systems.

- Strong knowledge of payroll state and federal laws.

- Ability to deal sensitively with confidential material and use a high level of discretion.

- Demonstrated experience working with timekeeping, purchasing and accounting applications. Experience with Microsoft Word, Excel and Outlook and specific accounting software such as Microsoft Dynamics GP.

- Attention to detail is required for accurate payroll and accounts payable processing.

- Ability to create new and modify existing spreadsheets for reporting.

- Must be a strategic thinker and challenge assumptions that demonstrate insufficient support.

- Identifies opportunities in the current process that add financial and administrative value.

- Ability to overcome barriers that distract from process improvement.

- Ability to research, analyze and resolve problems.

- Ability to operate related office equipment. Ability to perform accounting and mathematical computations.

- Ability to effectively communicate verbally and in writing, organize activities in order to complete tasks in accordance with priorities, address multiple demands and meet deadlines.

- Ability to work effectively with supervisors, co-workers and deal tactfully with vendors.

Qualifications/Experience

- Bachelor's degree in accounting, finance, or business is required.

- 1 year (or more) of experience Payroll processing is required.

- 1-3 years of experience in the Accounts Payable and/orAccounting field is preferred.

- An equivalent combination of education and experience may be considered.

- Current CPP or AP Certification or ability to obtain within 24 months of hire date.

- Microsoft Great Plains experience is strongly preferred.

- Experience with governmental accounting practices and standards preferred.

- Must have a Motor Vehicle Record within the Acceptable or no less than Borderline rating according to the Vehicle Policy.

- A credit check will be conducted due to the nature of the position.

Working Conditions/Physical Requirements

- Monday-Friday, 40-hour workweek. This is an in-office position. Occasional overtime may be required.

- Standard office environment with constant interruptions and deadlines; mostly sedentary work with prolonged periods of computer use.

- Must be able to do computer input, verify data for accounts payable processing, and read, record and interpret information. Must be able to communicate with vendors, customers, and other employees.

- Light physical effort requires moving/lifting of objects 10 to 15 pounds occasionally and/or up to 5 pounds frequently.

- Relaxed, casual office environment.

- This position will remain open for a minimum of 5 days from posting date and until a sufficient pool of qualified candidates has been received.

Parker Water & Sanitation offers a robust benefits program including:

- Low-cost health premiums

- 100% District paid dental and vision insurance

- District HSA contribution for those on our HDHP insurance

- Social Security Replacement program – 401(a)

- 457 (b) retirement plan with District match up to 5%, fully vested right away

- 100% District paid Short- and Long-Term Disability

- 100% District paid Life and Disability Insurance (2x annual salary)

- Tuition Reimbursement up to $5250 per year

- Employee Wellness program

- Public Service Student Loan Forgiveness eligible employer

For a more in-depth overview of the many benefits PWSD offers please visit www.pwsd.org/careers and click on the Total Rewards Program link.