ZERNCO

Accounting Coordinator AP/AR

Wichita, KS

Full-time

About This Job

At Zernco, employee and client satisfaction come before profit. We ensure the success of our employees, clients and subcontractors by building long-lasting relationships and remaining committed to strong moral and ethical principles, values and always doing the right thing.

We are seeking a highly motivated and experienced Accounting Coordinator. This role is a true accounting role managing various AP and AR tasks making it an excellent opportunity to gain hands-on experience in various tasks while working with a dynamic team. The ideal candidate is a proactive problem solver with a passion for being highly detail oriented, and proactive.

This is a full time in office position working Monday - Friday 8am - 5pm at our corporate office and is benefits eligible.

If what you have read about our company interests you then I encourage you to apply and Let's talk Zernco!

Accounts Payable (AP) Management:

•

Monitor and manage AP email, addressing vendor inquiries and follow-up on communications.

•

Process and code invoices and credit card receipts, ensuring accurate and timely entry, route for approval and post in the accounting system.

•

Import Facilities AP transactions to post in the accounting system.

•

Communicate special handling of entries to the appropriate parties for Z-Bucks, payroll deductions and reimbursements.

•

Save electronic copies of asset related invoices/receipts to the designated asset management folder.

•

Manage AP check run payment process, communicate with project managers for approvals, print checks and process electronic payment files for upload to financial institutions.

•

Maintain the held checks list, place holds on invoices in the accounting system and release the holds when indicated.

•

Post bank draft payment transactions in accounting system on the date the transaction is posted to the bank account.

•

Conduct initial reviews of all new vendor setups and maintain vendor records with various updates, including verification of banking details, updates to payment remittance address and certificate of insurance expiration dates.

•

Review vendor statements for past due invoices, request copies of missing invoices.

•

Follow up with vendors on outstanding checks over 60 days.

•

Complete vendor credit apps for review and signature, with communication to new vendors regarding requirements for setup.

Credit Card Management:

•

Maintain company credit card accounts, reconcile monthly statements, and schedule monthly payments.

•

Manage new employee credit card set up and activation, add to Teams and accounting system, provide instruction and training on the receipt submission process.

•

Manage online credit card limit adjustments and issue virtual credit cards when necessary.

•

Reconcile credit card transactions weekly, research and communicate missing receipt issues.

•

Perform monthly audit of aging credit card transactions after reconciliations are completed.

Accounts Receivable (AR) Management:

•

Monitor and manage AR email, forward client payment email remittance notifications to project managers, respond to client inquiries and follow-up on communications.

•

Assist project managers with AR billing document preparation, such as AIA pay applications, GC lien waivers and sworn statements to submit to clients, and post AR billings in the accounting system.

•

Import Facilities AR transactions to post in the accounting system.

•

Post bank deposits in the accounting system on the date the transactions post to the bank account and save electronic copies of the receipt deposit, as well as payment remittance notifications to the job file billing folders.

•

Monitor and track outstanding receivables that are past due, coordinate with project managers for timely client follow-up.

Month End, Year End and Compliance:

•

Coordinate AP/AR month end close procedures and assist with reconciliations.

•

Assist with WIP preparation and review of active jobs, reference monthly status reports (MSR’s) for information regarding fluctuations in profitability.

•

Manage sales & use tax compliance and monthly filings.

•

1099 Year End Audit, prepare 1099’s to print and file electronically with the IRS.

•

Collaborate with the accounting team to streamline and improve processes, update standard operating procedures (SOP’s) as workflows change and evolve.

•

Prepare and provide various financial reports as requested, assist with special projects, and provide backup to the accounting team when necessary.

Qualifications and Requirements

•

Ability to work regularly in the office between the hours of 8am-5pm Monday - Friday.

•

Dependable, independent self starter who takes responsibility for the quality of work provided

•

Ability to manage frequently changing priorities

•

Ability to maintain confidentiality concerning financial/client information

•

Ability to initiate and drive process improvements

•

Comfortable working independently with minimal supervision and within tight deadlines

•

General knowledge of the construction industry - not required but highly desired

•

High level of proficiency in MS Office Suite (Word, Excel, Outlook)

•

Excellent communication skills and ability to interact with all levels of management and customers / clients

•

High degree of accuracy and attention to detail

•

Experience in accounting, and specifically in the accounts payable department

•

Strong data entry skills

•

Customer service orientation

Accounting Coordinator AP/AR

About This Job

Accounts Payable (AP) Management:

Credit Card Management:

Accounts Receivable (AR) Management:

Month End, Year End and Compliance:

Qualifications and Requirements

Similar Jobs

Accounting Coordinator AP/AR

Accounting Coordinator (AP)

Accounting Clerk (AR/AP)

Accounting Specialist (AP)

Accounting Assistant - AR

AP/AR Coordinator

Accounting Clerk - AP

Accounting Coordinator

Accounting Coordinator

Accounting Coordinator

Accounting Coordinator

Accounting Coordinator

AP Accountant I

Accounting Assistant

Accounting Assistant

Accounting Assistant

Admin & Bookkeeping (AR, AP and Payroll)

Accounting Assistant

Accounting Assistant

Accounting Associate

Trending Jobs

Assistant General Manager, Navy Yard Electric Utility

Electrical Engineer

Division Order Analyst

Accounts Payable Clerk

contract landman

Attorney

Oil and Gas Land and Title Analyst - SAM Associate II

Senior Landman

Foundry Professionals

Contracts Administrator

Electrical Designer

Title Landman

Deckhand

HSE Operations Manager

Apprentice Lineman

Screen Printing Operator

Lineman, Apprentice

Apprentice Qualified Lineman (Local 125) - Various Locations - #113398

Apprentice / Lineman

Title Reviewer