Accounting Clerk

Position Summary

The accounting clerk is an entry level position assisting the both the Manager and Director of Accounting with processing invoices, AFE management, and other accounting duties as assigned. Works closely with the management to complete month-end-close. This role is vital for maintaining records, flow, and organization of office operations. As well as serving as the first point of contact in the Finance department.

Essential Functions

- Responsible for assisting the Management with the month-end closing. This will include posting journal entries and accounting reconciliations.

- Submit accounts payable invoices to Concur. Verify accuracy of scanned fields in submitted invoices. Code invoices and submit to staff for approval.

- Review, process, and post accounts receivable billings and cash receipts. Collaborate with managers and support staff to ensure proper coding and allocation of accounts receivable.

- Coordinate contract management with Legal. Primary responsibility for processing and auditing AFEs (Authorization for Expenditures). Provide training to staff on AFE processing and related issues. Review and implement procedures, and work with staff to mitigate recurring issues related to the AFE process.

- Work with all staff to identify project overruns and develop appropriate controls. Provide financial reports and analysis as needed to evaluate committee projects, and special calls.

- Collaborate with managers and support staff to ensure proper coding and allocation of accounts receivable.

- Process and identify payment to vendors that accept credit card payments in order to maximize award points.

- Assist with credit card reconciliation.

- Track and provide invoice copies and supplemental information to WSPA’s legal team for determination of reportable expenses incurred for lobbying activities.

- Assist Management with other accounting tasks as required.

- Maintains accurate records and files in Accounts payable and AFE.

Qualifications

- Associate’s in accounting or accounting related fields

- Bachelor’s degree in any concentration highly preferred

- Attention to detail, good project management, and a high level of accuracy

- Analytical and problem-solving abilities

- Prior Accounts payable or accounting experience highly preferred

- 2 – 5 years’ experience preferred

- Prior experience working in ERP and excel environment preferred

Key Skills and Competencies

- Detail oriented

- Proficient in Microsoft Office Suite

- Excellent communicator

- Critical thinker

- Multi tasker

- Good with time management

- Good ethics, especially when dealing with sensitive financial information

- Knowledge of basic accounting principles

Working Conditions

This position spends a lot of time moving around the office and sitting down at a desk working on a computer.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Lift up to 25lbs.

Supervisory Responsibility

None

Equal Employment Opportunity Policy

The Western States Petroleum Association (WSPA) is an equal opportunity employer and is committed to providing a non-discriminatory employment environment for all of its employees. It is WSPA’s long-standing policy to provide equal employment opportunity without regard to race, religion, creed, color, sex, sexual orientation, age, national origin, ancestry, physical or mental impairment, military service, citizenship of individuals legally authorized to work in the United States or any other basis prohibited by law.

Job Type: Part-time

Pay: $22.00 - $25.00 per hour

Expected hours: 25 per week

Ability to Commute:

- Sacramento, CA (Required)

Ability to Relocate:

- Sacramento, CA: Relocate before starting work (Preferred)

Work Location: In person