Midwest Exteriors LLC

Scheduling Coordinator

Williamsburg, MI

Part-time, Full-time

$37,440-$58,240

About This Job

At Midwest Exteriors, we’re more than just an exterior home improvement company, we’re a family. Locally owned and operated, we’ve built our reputation on honesty, quality craftsmanship, and treating every homeowner like a neighbor.

From roofing and siding to windows, decks, and gutters, we take pride in helping families love the home they live in. As our company continues to grow, we’re looking for a friendly, organized, and detail-loving Material & Scheduling Coordinator to join our team and help keep everything running smoothly behind the scenes.

As a Material & Scheduling Coordinator, you’ll be the key link between our production and installation teams, and the homeowners we serve. You’ll manage calendars, coordinate job timelines, order materials, confirm appointments, and help ensure that every renovation stays on track and on time.

Key Responsibilities:

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Schedule and confirm appointments for production teams and installers.

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Coordinate project timelines and communicate updates with homeowners.

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Create and monitor the daily and weekly job schedule for efficiency and accuracy.

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Serve as the point of contact for customers regarding scheduling questions or changes.

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Work closely with vendors and suppliers to ensure timely delivery of materials.

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Track job progress and alert operations and project managers to any delays or rescheduling needs.

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Maintain accurate records in scheduling and CRM systems.

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Confirm appointments with homeowners and keep them updated throughout the project timeline.

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Track and manage project timelines to ensure jobs are completed on schedule.

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After the project is measured, handle project ordering, ensuring all necessary materials are accurately ordered and delivered on time.

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Communicate with vendors and suppliers to confirm product availability and delivery dates.

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Collaborate with team members to resolve any scheduling or supply chain issues.

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Support the team with additional administrative tasks as needed.

What We’re Looking For:

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Prior experience in scheduling, project coordination, or administrative support (construction or home services experience a plus).

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Strong organizational skills and attention to detail.

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Excellent communication skills, both verbal and written.

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Ability to multitask and manage competing priorities under pressure.

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Tech-savvy with experience in scheduling software, CRMs, and spreadsheets.

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A team-oriented, problem-solving mindset with a friendly, professional attitude.

Why You’ll Love Working With Us:

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Join a close-knit, family-oriented team that values hard work and good people.

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Make a real impact by helping homeowners bring their renovation dreams to life.

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Competitive pay and potential for growth as the company expands.

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A positive, supportive workplace where your contributions truly matter.

Job Types: Full-time, Part-time

Pay: $18.00 - $28.00 per hour

Benefits:

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Dental insurance

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Employee discount

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Flexible schedule

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Flexible spending account

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Health insurance

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Life insurance

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Paid time off

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Professional development assistance

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Vision insurance

Schedule:

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Day shift

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Monday to Friday

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No weekends

Work Location: In person