Project Management and Permitting Coordinator

Description:

One of the main roles and responsibilities is to act as a bridge between the upper management and the people who are responsible for the execution of the project. Ensuring that the project runs smoothly and stays on schedule. Continuous updates on the progress of the project regularly to the upper management.

Duties and Responsibilities

- Maintain relationships with municipalities

- Maintain accurate spreadsheets for project management, engineering, and field operations that are focused on the different jurisdictions and their pre/post-install requirements

- Limit the number of rejected permits

- Ensure TDLR licenses are up to date

- Maintain contractor registration validity per each AHJ/County

- Submits permits to the appropriate AHJ and regularly follows up until approvals are received

- Works with city plan reviewers and GFE’s engineering department if corrections are required

- Pays for and uploads permit approvals to the internal database and notify the Project Management Department once approvals are received

- Forwards permit receipts to the Accounting Department and saves a copy in the customer’s internal file

- Submits permit addendums after the installation is complete to amend the city permit before inspections are scheduled. If the inspection fails because the plans do not match the installation, work with engineering to submit as-built plans to the city for approval.

- Schedule inspections with clients, update CRM with results, communicate failed inspections to the team and drive to have them rectified

- Track failed inspections, and effectively communicate commonalities to the operations team

- Keep up-to-date records within the CRM, so that appropriate parties are informed of permit approval and inspection status

- Hands-on management: will be highly involved in the day-to-day activities and decisions of team

- Ensure and adheres to implemented corporate policies and core values

- Be available for cross-functional meetings to resolve issues and identify /close gaps to improve productivity and efficiency within the engineering department

- Identify the needs for individual development versus assigned roles/expectations

- Drive for work-life balance across the organization where necessary

- Attend all meetings and conference calls when requested

- Perform consistently with company core values

- Maintain strict confidentiality

- Provide excellent customer service, for both internal and external customers

- Follow all OSHA and other safety guidelines

- Actively demonstrate teamwork at all times

- Adhere to company safety standards at all times, such that no serious (requiring medical attention) injury occurred during the prior 12-month period

- Follow other policies and procedures such that there are no verbal or written warnings during the evaluation period

The duties described above are not inclusive. Additional duties may be permanently assigned or required from time to time due to the need to respond to customer needs and remain competitive in the marketplace.

Requirements:

Minimum Knowledge, Skills, and Abilities Required

1. High school diploma or GED

2. Intermediate level skill in the use of computer and software, including Word, Excel, Outlook, and

PowerPoint.

3. Ability to learn specialized projects and permitting software

4. Ability to examine documents for accuracy and completeness

5. Fluently speak, read, and write English

6. Excellent verbal and written communication skills

7. Demonstrated ability to effectively speak with customers, vendors, and employees

8. Demonstrated ability to be self-motivated and work with minimal supervision

9. Skilled in time management and managing multiple simultaneous tasks

10. Demonstrated analytical problem-solving skills

11. Ability to meet physical demands of the job which include, but are not limited to: walking,

bending, pushing, pulling, lifting, transporting supplies or equipment, sitting at a desk using a

computer, and occasionally lifting and carrying items that may weigh up to 25 pounds

12. Position spends approximately 90% of the time sitting at a desk and 10% standing or walking

13. Vision and hearing must be within or correctable to within normal range

14. Must work from the corporate office and be able to work on time on a regular basis during

regular business hours

15. Must be available for overtime to meet project deadlines