Procurement Administrator

Affiliation: MoveUP

Employment Status: Full-Time Regular

Salary: $2,444.00 Biweekly

Short-term Incentive Eligible: No

Workplace Flexibility: No

Posting End Date: Open until filled

As the province’s largest energy provider with more than 100 years of knowledge and experience, we proudly deliver renewable energy, natural gas, electricity and propane to 1.3 million customers.

We're actively seeking new talent to join our mission of transforming B.C.'s energy landscape. As one of BC's Top Employers with a diverse team of over 2,700 employees, we are committed to a safe and inclusive culture where each of us can connect, belong, and grow. Join us, and together, let's shape a brighter future for B.C.

Position Overview

Performs a variety of duties to support services offered by the Procurement department, while maintaining a client-focused environment.

Responsibilities

- Maintains a supplier and reference information system by:

- Recording and supplementing information collected by Procurement or Business Owners, including:

- researching new suppliers through various sources;

- requesting documentary confirmation of WCB coverage, technical qualifications, insurance coverage, business incorporation, etc.;

- updating contact information.

- Support the vendor creation process in the applicable software systems required for purchasing (SAP).

- Supports the Procurement RFx and contract cycle by:

- Support Procurement department to ensure the RFx package is accurate and ready for the commercial tender process.

- Receiving and holding bids until bid closing, ensuring compliance with the commercial and legal process.

- Providing assistance in tabulating bid responses at the direction of Procurement.

- Closing of RFx files, including sending out award documentation at the direction of Procurement.

- Entering SAP reservations and purchase requisitions and informing Business Owners once completed and ready for Business review and release in SAP.

- Maintaining the internal website to communicate up-to-date Procurement department information.

- Responding to clients’ requests for documents.

- Supporting the contract dispute process through information-gathering and assistance with problem analysis.

- Generating contract renewal letters at Procurement’s request, simple SAP purchase order extension updates, and Change Order distribution and sign-off documents.

- Expediting inventory materials. Reporting discrepant issues to Buyers.

- Performs general administrative functions such as:

- Reporting for procurement department activities (ie: KPI, Late Orders, etc).

- Responding to simple queries regarding status of purchase requisitions, purchase orders and basic policies and procedures within Procurement. Referring more complex queries to supporting Procurement Specialists.

- Photocopying and filing.

- Receiving and distributing incoming and outgoing mail.

- Maintaining stationery supplies.

- Performs other minor, related duties which do not affect the value of the job.

Requirements

- Grade twelve (12) education is required. Completion of introductory courses in Purchasing and Legal administration at a recognized educational institution would be an asset.

- A minimum of two (2) years of experience in a computerized purchasing environment. Must be conversant with SAP transactions and inquiries in the material management modules.

- Sound working knowledge of Microsoft Office, Excel, and Word. Familiarity with PowerPoint and Visio applications. Proficient in use of Internet Explorer and ability to demonstrate internet research skills. Fifty-five (55) w.p.m. keyboarding speed with minimal errors.

- Highly-developed English language skills. Demonstrated ability to proofread legal documents and compose correspondence coherently, without spelling or grammatical errors.

- Sound knowledge of basic office procedures, office equipment (e.g. fax machines, photocopiers, computers), and office systems (e.g. mail and communications systems).

- Ability to work under pressure, prioritize, problem-solve, and manage high volumes of work within specific deadlines.

- Ability to focus and concentrate on details for long periods of time while maintaining accuracy.

- Ability to perform with minimum supervision and be responsible. Must be tactful, discrete and respectful of confidential information. Must conduct self with peers, suppliers, and customers in a courteous and professional manner.

- Must be a strong participant in a team environment.

Our engaging workplace offers a wide range of challenging opportunities, while being safe, inclusive and diverse. We offer a competitive salary and benefits package, while supporting life-long career development. We also encourage volunteerism and nourish the need to give back to your community.

To learn more about the recruitment process with FortisBC, please visit the You’re Applying. What now? page for additional information.

FortisBC acknowledges and respects Indigenous Peoples in Canada, on whose Traditional Territories we all live and work. FortisBC is committed to Reconciliation with Indigenous Peoples and is guided by our Statement of Indigenous Principles .