Material Analyst L1-2, Operations Services

Overview

Facilities and Field Services is seeking a candidate for the Materials Analyst position in FACIL Operations Services, reporting to the Astoria Complex for ordering of Capital General Equipment e.g., furniture, testing and lab equipment, shelving, etc., including, but not limited to procurement, receipting, reporting and analysis and services as required. The ideal applicant must possess extensive knowledge of the Oracle EBS/Business Intelligence system, or superseding systems (required) to process procurement requisitions for both material & service purchase orders (CI-320-14 Acquisition of Materials & Services), and for invoice reconciliation and receipting. This position will require the operation of a fork lift truck.

Responsibilities

Core Responsibilities

- Follow-up on outstanding requisitions to ensure purchase orders have been issued.

- Determine which equipment requires acceptance testing before issuance to end users.

- Inspect new equipment upon receipt, input equipment information into the tracking system and arrange for delivery to end users.

- Will be required to handle multiple assignments while meeting established deadlines.

- Work in accordance with companys purchasing procedures CI-320-14 Acquisition of Materials & Services, CI-320-11 Corporate Procurement Card (P-Card), and the CI-610-1 Capital Budget Process.

- Monitor commitments and expenditures for all customer organizations as well as track and record purchases.

- Periodically perform follow-up on all outstanding orders and document their status in existing tracking database.

- Ability to read and interpret Company Engineering specifications and ensure requests are in alignment with the specifications.

- Use applications to prepare customized forecasting / tracking and budget expenditure reports for internal customers such as, but not limited to: Microsoft Office (Word and Excel), Microsoft Outlook, and Oracle EBS.

- Liaise with many internal customers such as Supply Chain, Accounting, Accounts Payable, Property Records, Finance Planning and Analysis, and various operating areas.

- Interact as a company liaison with manufacturers, vendors, engineers, sales representatives and various supply and service vendors on a regular basis.

- A Corporate Procurement Card (P-Card) will be issued upon arrival. Will be trained on the Business Intelligence (BI) system for monthly reporting and accruals according to GAP-404C.

- Ensure compliance with established internal control procedures for reconciling equipment purchases or services and provide monthly status updates.

- The selected candidate will be trained to use a forklift.

- Must have a minimum of 2 years experience in conducting procurement functions in Oracle.

Qualifications

Required Education/Experience

- High School Diploma/GED

Relevant Work Experience

- 2 years Must have a minimum of 2 years experience in conducting procurement functions in Oracle. Required

Skills and Abilities

- Well organized, detail oriented and flexible to handle multiple assignments and

- Ability to interpret basic information on drawings. and

- Strong written and verbal communication skills and

- Must be proficient in Microsoft Office including Word, Excel, Outlook and PowerPoint, etc. and

- Ability to interpret basic information on drawings. and

- Ability to analyze and interpret financial data

Licenses and Certifications

- Driver's License Required

- Other: Fork Lift Training 120 Days Required

Physical Demands

- Ability to push, pull, and lift up to 40 pounds

- Sit or stand to answer a phone for the duration of the workday

- Sit or stand to use a keyboard, mouse, and computer for the duration of the workday

- Possess manual dexterity and the ability to use hands for the duration of the workday

- Ability to stoop, bend, reach, and kneel throughout the workday

- Ability to read small print and symbols

Additional Physical Demands

- The selected candidate will be assigned a System Emergency Assignment (i.e., an emergency response role) and will be expected to work non-business hours during emergencies, which may include nights, weekends, and holidays.

- Must be available to work flexible hours, including weekends and off-shifts hours as a result of emergencies to meet the needs of the department.