HR Administrative Assistant

About us: Founded in 1990, LS Power is a premier development, investment, and operating company focused on the North American power and energy infrastructure sector, with leading platforms across generation, transmission and energy transition solutions. Since inception, LS Power has developed or acquired over 50,000 MW of power generation, including utility-scale solar, wind, hydro, battery energy storage, and natural gas-fired facilities. Through LS Power Grid, the Firm has built and operates approximately 780 miles of high-voltage transmission with another 350+ miles and multiple grid infrastructure projects currently under construction or development. Across its efforts, LS Power actively invests in and scales businesses that are accelerating the energy transition, including electric vehicle charging, demand response, microgrids, renewable fuels and waste-to-energy platforms. Over the years, LS Power has raised $65 billion in debt and equity capital to support North American infrastructure.

Our Purpose, Mission, & Values:

Our Purpose is to solve complex energy problems that improve the world

Our Mission is to make lives better by developing a cleaner and more reliable energy ecosystem

Our Values are the willingness to participate in and help strengthen our culture of integrity, Innovation, Teamwork, and Taking Ownership

Our People create value and are our Most Valuable asset. We take our values of Integrity, Innovation, Teamwork and Taking Ownership seriously and ask candidates to think about how they can help us further enhance our culture with their specific skillsets, capabilities and experiences.

Benefits

We provide our team the opportunity to share their unique perspectives, solve new challenges, and continue in their career growth. We are committed to supporting employees’ happiness, healthiness, and overall well-being by providing comprehensive benefits that include 100% employer paid premium healthcare, paid parental leave and more.

About the Role:

The HR Assistant plays a key role in supporting the HR team across onboarding, recruiting, events, compliance, and employee engagement. This position ensures a seamless new hire experience, provides administrative and logistical support across HR functions, and assists with various projects and initiatives to help the HR and Talent Acquisition teams operate efficiently.

Responsibilities What you will do: Onboarding Support

- Assist with background screenings and provide regular status updates to the Talent Acquisition team.

- Maintain the New Hire Tracker to ensure all onboarding information is current.

- Create new employee folders and manage related documentation.

- Build and coordinate the onboarding schedule, connecting with Compliance, IS&T, and Total Rewards & Payroll to ensure all required trainings are scheduled in Outlook.

- Partner with the Learning & Development (L&D) team to update new hire training plans.

- Manage One Call Now by adding new hires weekly.

- Support new hire rewards in Perk Up.

- Participate in HR welcome greetings and one-week check-ins for new hires.

- Send monthly welcome updates for new hires to IS&T for intranet posting.

- Assist with quarterly Culture Amp New Hire Surveys and data reporting.

Recruiting Coordination & Talent Acquisition Support

- Manage scheduling and logistics for interviews (virtual and onsite), intake meetings, and semi-annual hiring forecast sessions.

- Coordinate with external recruitment agencies, including intake discussions, candidate debriefs, and follow-up communications.

- Assist with cross-functional HR and recruiting meetings, ensuring materials and logistics are prepared in advance.

- Prepare intake forms, interview agendas, and customized scorecards to support consistent and organized hiring processes.

- Support college recruiting events, including scheduling, confirming dates with schools, coordinating LS Power swag, and managing event materials.

- Assist with resume review and event follow-up, contributing to candidate outreach and employer branding initiatives (including social media coordination).

- Maintain and organize interview documentation — notes, scorecards, and candidate files — for accurate recordkeeping and compliance.

- Compile and format resume booklets and other recruiting collateral for use at events and internal meetings.

- Manage recruiting data and workflows in iCIMS, supporting system organization, data accuracy, and reporting needs.

General HR Support

- Provide administrative assistance across HR functions, including creating presentations, flyers, and communications.

- Support wellness and engagement initiatives, including event planning, scheduling, and logistics.

- Manage calendars for HR team travel and appointments.

- Coordinate travel arrangements and handle expense reporting for HR team.

- Create and manage the HR newsletter, ensuring timely and engaging updates.

- Order and maintain inventory of HR swag and promotional products.

- Process and reconcile HR invoices.

- Conduct research in SHRM and other resources to support HR initiatives and projects.

- Performs other related duties as assigned in support of the HR team and company goals.

Qualifications

We want you on our team because you…

- Have strong organizational skills, attention to detail, and a proactive mindset.

- Communicate clearly and effectively across multiple teams.

- Are comfortable managing multiple projects in a fast-paced, dynamic environment.

- Are collaborative, resourceful, and demonstrate initiative.

Ideally, you have…

- Bachelor’s degree in Human Resources, Business Administration, or related field preferred.

- 1–3 years of administrative or HR experience.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

- Experience with iCIMS, ADP, or similar HR systems preferred.

- Familiarity with AI tools and an interest in HR process improvement.