Field Material Coordinator - North Slope, AK

Responsible for field material support of project materials. Single Point of Contact between COPA slope material personnel, construction contractor and Anchorage Capital project team on all material status. Provide continuous insight into material status to support construction in field. Field Material Coordinator may also perform a variety of other functions as required to support procurement activities for assigned projects.

- This position qualifies for the NANA Worley employee referral program, available only to current NANA Worley employees*

Essential Duties and Responsibilities include the following. Other duties may be assigned.

General

- Demonstrate active and visible support for Incident-Free Culture (IFC) principles.

- Support the Human Performance principles and becoming a better Learning Organization by understanding/learning from the employees who conduct the work.

- Ensure all files, information, e-mail, etc. comply with COPA document and records management (DRM) policy.

HSE

- Perform jobsite walk-downs during jobsite visits.

- Participate in Contractor toolbox and weekly safety meetings when on site.

- Review Contractor Task Hazard Analysis (THA)/Job Safety Analysis (JSA)/Job Hazard Analysis during jobsite visits.

- Perform safe performance recognitions during jobsite visits

Risk Management

- Participate in the identification of risks to project success, and the development of mitigation/avoidance measures.

Materials and Logistics

- Monitor and report project material status.

- Monitor and report project material movement (logistics) information.

- Assist in the resolution of material procurement, logistics, expediting, and availability issues, as assigned.

- Assist in the receipting/receiving of materials, as required. (Perform Goods Receipting SAP for non-slope materials)

- Assist in the resolution and direction for procurement of material shortages and damaged material issues.

- Assist in the disposition and/or disposal of surplus or salvaged project materials.

- Assist in the interface between Construction contractors, COP Warehouse and engineering/procurement material personnel.

- Assist in the development and review of Contractor Readiness documents regarding materials and logistics.

- Participate in the weekly Materials meeting which focuses on tracking the engineering deliverables are being met to support procurement activities that in turn will support the project procurement schedule.

- Participate in Project Close-out procurement activities.

- Participate in Project Lessons Learned review session(s).

- Other duties as assigned

Quality Management

- Ensure best practice, continuous improvement initiatives and lessons learnt are understood and implemented.

- Commit to continuous improvement of your knowledge and identify and implement improvements to NANA Worley business processes.

- Adhere to NANA Worley policies and procedures.

Communications Management

- Demonstrate professional and open communication to all internal and external interfaces.

- Demonstrate understanding of relevant interfaces and communications channels.

- Develop and provide accurate and timely work product for the BP Core Project Program.

- Facilitate communication between engineering, procurement and document control

ROLE SPECIFIC

System Knowledge and Communication

- Display Proficient knowledge of Microsoft Excel.

- Experience with SAP/ GEP modules preferred.

- Provide guidance to continually improve training methods delivered by the local teams to projects.

- Superior communication and problem-solving skills to include developing recovery plans in the face of logistical issues.

- Associate degree or equivalent qualification/experience in procurement.

- Minimum three (3) years experience material management.

- Excellent customer service experience required.

- Leadership and communication skills and an understanding of the need for customer focus in a project driven environment.

STANDARD COMPETENCIES

All Personnel

- Proactive, goal oriented with excellent attention to detail.

- Excellent customer focus and able to consistently meet NANA Worley and its client’s needs.

- Effectively manages change to work tasks and the work environment, and assists others with adapting to change.

- A person of integrity who is trusted by others and consistently honours their commitments.

- Able to identify issues, problems and opportunities; make timely decisions; develop appropriate and innovative solutions; and ask for assistance if required.

- Excellent verbal and written communications skills, including the ability to convey information and ideas to individuals and groups, and make presentations when required.

- Demonstrates initiative and a willingness to learn and continuously improve on performance.

- Able to work on multiple projects of various sizes and complexity, if necessary.

General Accountabilities

- Comply and keep up-to-date with the behaviour and business practices outlined in WorleyParsons Processes, and with all applicable laws, regulations and standards.

- Encourage a team based work environment that leverages the expertise and knowledge of the team and nurtures a climate of care and trust.

- Deliver quality services and demonstrate a commitment to understand and meet customer needs.

- Demonstrate a visible and active commitment to achieving the OneWay Vision and its associated requirements.

- Travel as required, including travel related to projects and to maintain links with other WorleyParsons offices.

- Act in the best interests of WorleyParsons at all times.

- Perform any other duties that a reasonably required from time to time.

Competency

To perform the job successfully, an individual should demonstrate the following competencies

Analytical

Synthesizes complex or diverse information;

Collects and researches data;

Uses intuition and experience to complement data;

Designs workflows and procedures.

Design

Generates creative solutions;

Translates concepts and information into images;

Uses feedback to modify designs;

Applies design principles;

Demonstrates attention to detail.

Problem Solving

Identifies and resolves problems in a timely manner;

Gathers and analyzes information skillfully;

Develops alternative solutions;

Works well in group problem solving situations;

Uses reason even when dealing with emotional topics.

Technical Skills

Assesses own strengths and weaknesses;

Pursues training and development opportunities;

Strives to continuously build knowledge and skills;

Shares expertise with others.

Interpersonal

Focuses on solving conflict, not blaming;

Maintains confidentiality;

Listens to others without interrupting;

Keeps emotions under control;

Remains open to others' ideas and tries new things.

Oral Communication

Speaks clearly and persuasively in positive or negative situations;

Listens and gets clarification;

Responds well to questions;

Demonstrates group presentation skills;

Participates in meetings.

Team Work

Balances team and individual responsibilities;

Exhibits objectivity and openness to others' views;

Gives and welcomes feedback;

Contributes to building a positive team spirit;

Puts success of team above own interests;

Able to build moral and group commitments to goals and objectives;

Supports others’ efforts to succeed;

Recognizes accomplishments of other team members.

Written Communication

Writes clearly and informatively;

Edits work for spelling and grammar;

Varies writing style to meet needs;

Presents numerical data effectively;

Able to read and interpret written information.

Strategic Thinking

Develops strategies to achieve long-term success.

Safety and Security

Observes safety and security procedures.

Language Ability

Ability to read, analyze and interpret common scientific and technical journals, financial reports and legal documents. Ability to respond to common inquiries or complaints from clients, regulatory agencies, or members of the business community. Ability to write articles for publication that conform to prescribed style and format.

Math Ability

Ability to apply advanced mathematical concepts such as exponents, logarithms, quadratic equations, and permutations. Ability to apply mathematical operations to such tasks as frequency distribution and determination of test reliability and validity.

Reasoning Ability

Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Computer Skills To perform this job successfully, an individual should be Proficient in MS Word; MS Excel. Preferred at least 1+ years in the use and understanding of SmartPlant Materials Software. Experience with SharePoint a plus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 10 pounds.