Small Ventures USA LLC

Exterior Estate Lead

Austin, TX

full time

$85,000-$90,000

On-site

Oil and Gas

About This Job

Position Summary

The Exterior Estate Lead is responsible for the day-to-day maintenance and management of the exterior of a private estate and its associated grounds, facilities, equipment, and systems. This hands-on role requires a proactive, detail-oriented individual with a strong mechanical aptitude and a commitment to high standards of care, cleanliness, safety, and hospitality readiness.

Schedule: Full-time; two full days off recommended per week.

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Days TBD ; Hours 10am to 6pm on-site

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Adjustments to the schedule based on business needs, with advance notice for any required modifications.

Supervisory Responsibilities

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Oversee any outdoor estate personnel and manage scheduling to ensure consistent exterior coverage at the property at all times..

Daily Responsibilities

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Maintain and update Smartsheet logs, expense reports, and documentation.

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Retrieve and manage mail and package deliveries.

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Inspect and restock beverage fridges/coolers across all homes.

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Monitor and refill 5-gallon water dispensers.

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Inspect gates (cul-de-sac, 7900, and 7901/7909) for proper operation and security.

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Inspect and maintain pool equipment for function and leaks.

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Check and maintain all refrigeration systems (walk-in cooler, A/C units, fridges, ice makers).

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Inspect cold plunge for operational issues or leaks.

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Ensure elevator functionality.

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Replace bulbs and test lighting in all buildings.

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Test garage doors for functionality.

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Restock ice and beverages in the Sports Court cooler.

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Verify Wi-Fi and Sonos functionality at Sports Court.

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Inspect and restock boat (drinks, towels, life vests, battery packs, toiletries).

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Ensure all watercraft are fueled; refill portable fuel containers as needed.

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Ability to legally operate a boat (highly preferred)

Weekly Responsibilities

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Coordinate ordering of cleaning supplies with housekeeping staff.

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Power on and check fitness equipment (Peloton, treadmill, stair climber).

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Power on TVs to complete DirectTV updates.

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Monitor keg usage and weigh CO₂ bottle for 7900 beer tap system.

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Coordinate with pool service (SwimPure) for weekly maintenance.

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Align with trash and recycling schedules.

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Oversee lawn care services (Land West) every Wednesday. Spray inside and outside every 2 months. Scheduled for 6/30. Serviced by Research Pest Control.

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Ensure mosquito system functionality (Research Pest Control).

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Drain and sanitize cold plunge as needed.

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SPA Tub — depending on use. After use fill tub with water 1 inch over jets & use 4 ounces of “Oh Yuk” jetted tub cleaner, wipe tub clean after draining.

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Refill salt in water softener every three weeks, add salt when it’s half empty.

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Wash and fuel estate vehicles weekly or more frequently based on use.

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Spot check outdoor furniture and cushions for wear, weather exposure, or debris buildup.

Monthly / Seasonal Responsibilities

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Add distilled water to golf cart batteries (every two months).

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Coordinate mosquito system refills with vendor. Once a month, serviced by Research Pest Control. Last Refill May 29.

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Clean roof and gutters quarterly or as needed. May need to be done more frequent during Fall months / Winter.

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Replace water and appliance filters every three months.

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Clean wine fridge dust and underneath ice maker condenser coils.

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Run Nickel-S cleaner through ice machine (quarterly).

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Perform software updates on TVs every month.

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Clean dryer vents and projector filters (every six months).

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Replace limestone rocks in pool heaters (every three months).

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Boat/ Jet Ski’s: Coordinate seasonal maintenance of watercraft with Austin Jet Skier.

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Replace A/C filters and clean condensers and drain lines (Ken’s Kooling, quarterly). The condensers cleaned at same time and drain line cleansing.

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Schedule automobile servicing as needed.

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7900 Beer Tap System Line cleaning monthly with Custom Draft.

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Manage deliveries, shipments, prescriptions, errands, and mail.

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Ensure outdoor lighting (e.g. pathway, trees, pools, and garden) are operational; replace bulbs or notify supervisor if issues arise.

Pet Care Responsibilities

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Feed and monitor tortoises; provide full meals every other day and snacks on off days (seasonally adjusted).

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Refresh tortoise pool water every other day.

Annual Responsibilities

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Replace batteries in all smoke detectors (January).

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Replace Toto toilet water filters. (Annually)

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Pump septic tanks (Annually, serviced by Mend Plumbing). Pumped all 3 on 5/28/25

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Flush tankless water heaters (Annually, Mend Plumbing).

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Replace batteries in all remotes (TVs, Fans, Shades, Gate Openers, Jet Ski Lifts, Boat Lifts) every six months.

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Inspect and service fire extinguishers (every 10–12 years).

Qualifications

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Previous experience in estate operations, facility management, or similar role preferred.

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Strong mechanical, organizational, and problem-solving skills.

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Ability to lift up to 50 lbs and work in various indoor/outdoor conditions.

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The ability to operate a boat legally (valid boating license or certification) is considered a plus.

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Valid driver’s license and reliable transportation required.

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High attention to detail, discretion, and proactive work ethic.

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Ability to follow a daily checklist and escalate maintenance issues promptly.

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Experience with home automation systems, smart tech, and security camera interfaces is a plus.

Job Type: Full-time

Pay: $85,000.00 - $90,000.00 per year

Benefits:

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401(k)

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401(k) matching

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Dental insurance

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Employee assistance program

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Flexible schedule

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Flexible spending account

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Health insurance

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Health savings account

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Life insurance

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Paid time off

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Professional development assistance

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Vision insurance

Schedule:

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10 hour shift

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On call

Experience:

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estate operations, facility management, or similar role : 3 years (Required)

Ability to Commute:

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Austin, TX 78730 (Required)

Ability to Relocate:

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Austin, TX 78730: Relocate before starting work (Required)

Work Location: In person

Similar Jobs

Exterior Estate Lead

About This Job

Position Summary

Supervisory Responsibilities

Daily Responsibilities

Weekly Responsibilities

Monthly / Seasonal Responsibilities

Pet Care Responsibilities

Annual Responsibilities

Qualifications

Job Type: Full-time

Pay: $85,000.00 - $90,000.00 per year

Benefits:

Schedule:

Experience:

Ability to Commute:

Ability to Relocate:

Work Location: In person

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