Executive Personal Assistant

Position: Executive Personal Assistant

Pay: Earn $20-$28 Hourly!

Location: Maybrook, NY

Hours:

- Part-Time Availability

- Full-Time Availability

Benefits:

- Company Tablet Provided!

- Company Phone Can be Provided!

- Health Insurance

- 401(k) Retirement Plan with Company Match

- Paid Time Off

- Sick Time

- Personal Days Off

- Growth Opportunities

Requirements:

- Proven experience as an Executive Assistant, Operations Assistant, or similar role supporting senior leadership.

- Strong organizational skills with the ability to manage multiple priorities at once.

- Excellent written and verbal communication skills.

- Comfortable working with discretion and handling sensitive information.

- Tech-savvy — able to quickly learn tools like ServiceTitan, QuickBooks, Google Drive, etc.

Summary:

Join Busy Bee Septic & Excavating as an Executive Personal Assistant earning up to $28 hourly! In this high-impact role, you’ll work directly with the Owner to manage priorities, streamline communication, and ensure follow-through on key business initiatives. You’ll be a trusted partner behind the scenes, helping turn vision into action across every area of the business.

The ideal candidate is highly organized, proactive, and thrives in a fast-paced, growing environment. They’re a strong communicator who can manage details, support leadership, and turn ideas into systems that drive success across the company.

Key Responsibilities:

- Act as the owner’s right hand, managing their calendar, prioritizing tasks, and protecting their time.

- Follow up on projects, quotes, and commitments so nothing slips through the cracks.

- Draft professional communication (emails, letters, proposals) for review.

- Communication & Coordination

- Coordinate between office, field, and leadership to keep everyone aligned.

- Organization & Project Management

- Organize and track ongoing initiatives (pricing, payroll, training manuals, SOPs).

- Maintain digital and physical filing systems.

- Prepare reports on sales, technician performance, and financials for review.

- Help systemize processes by capturing and organizing the owner’s ideas into written procedures.

- Support HR tasks like scheduling interviews, posting job ads, and maintaining employee files.

Job Types: Full-time, Part-time

Pay: $20.00 - $28.00 per hour

Benefits:

- 401(k) matching

- Health insurance

- Paid time off

Work Location: In person