Executive Assistant - Tax (Contract)

Contexte et environnement Working at TotalEnergies

At TotalEnergies we are committed to balancing flexibility while fostering strong relationships among our team members. Our office-based employees work together from dynamic workspaces 4 days per week to build teamwork through collaboration while also having the flexibility to work from home 1 day per week.

What We Provide

TotalEnergies values the partnership with our external recruitment providers. As a contractor assigned to TotalEnergies you will be eligible for benefits through your agency employer such as PTO, paid holidays, and transportation allowance.

TotalEnergies celebrates diversity and is committed to Equal Employment Opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, protected veteran status, disability status or any other category protected under applicable federal, state or local law. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.

TotalEnergies believes that diversity and inclusion among our teammates is critical to our success as a global company, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

International Consideration

TotalEnergies regrets that it is unable to sponsor employment Visas or consider individuals on time-limited visa status for this position.

Activités

The

Executive Assistant

supports the Tax department by ensuring smooth flow of business activities for the VP, department, and stakeholders.

Key Responsibilities:

- Complies with all site safety policies and practices, Promotes inside department safety activities and objectives.

- Follows Anomaly reporting and alerts VP in case of deviation.

- Continuously monitors calendar for changes/overlap of scheduled meetings and anticipate changes for upcoming weeks.

- Maintains organizational calendar

- Supervises admin responsibilities - which includes but not limited to mail/post distribution and office supplies

- Maintains departmental distribution lists

- Provides administrative support to VP ad VP's direct reports as needed

- Prepares expense reports for VP and VP direct reports in a timely manner.

- Prepares and organizes regular management meetings in coordination with the management team.

- Plans and organizes department events onsite and offsite.

- Coordinates and ensures that presentations for VP Finance and other meetings are delivered on time and that preparation meetings are timely scheduled

- Facilitates departmental onboarding and offboarding of employees.

- Assists with budget planning and ad hoc projects as needed.

- Generates maintenance requests and follows up on progress to completion

- Generates IT request tickets for VP and others as needed.

- Liaises with IT on issues such as mobile phone and laptop malfunctions

- Act as the office manager (office plans / supplies etc), and promote great team spirit mentality across the team

- Additional duties as assigned

Profil du candidat

Education/Experience:

- Bachelors Degree Preferred - 5+ years of administrative experience including a minimum of 2 years executive administrative experience required

- Calendar management and domestic/international travel arrangement experience

- Some level of event/meeting planning experience required

Skills:

- Written and Verbal professional communication skills

- Interpersonal and leadership skills

- Prioritization and time management of multiple, simultaneous responsibilities and projects

- Ability to work in an international environment

- Ability to maintain confidentiality MS Word, Excel, and PowerPoint skills. SAP experience preferred.

Informations supplémentaires

TotalEnergies valorise la diversité, promeut le développement individuel et offre des opportunités d'emploi égales à tous les candidats.