Executive Assistant

Position Title: Secretary / Executive Assistant

Department: Directly reporting to the Manager of People and Culture

Objectives of Role:

l Support executive leadership: Assist Head of Entity (HOE) and direct reports to HOE to ensure smooth operations and achievement of company goals

l Enhance executive efficiency: maintain and refine internal processes to optimize workflows and maximize the executives’ time and focus on high level priorities.

l Facilitate communication: Serve as a liaison between executives, employees, and external stakeholders, managing various projects and tasks.

Key Responsibilities

l Meeting and Events Support

o Prepare meeting materials, presentations, and reports

o Coordinate meeting logistics and potentially record meeting minutes.

o Coordinate travel and appointments

o Prepare expense reports and other reporting as needed

l Documentation & Communication

o Maintain organized filing systems (paper & digital), manage documents, reports, and presentations ensuring confidentiality and accuracy

l Special Projects and Initiatives

o Provide support for various projects and initiatives, coordinating resources and tracking progress

l Project Management and Coordination

- Taking on a more active role in managing timelines, coordinating resources, tracking deliverables, and communicating with stakeholders for various projects and initiatives

- Conducting from market research to feasibility studies.

Qualifications

- Bachelor’s degree preferred in Administration, Business, Languages, or related fields)

- Minimum 1 year of relevant experience (Executive Assistant experience preferred)

- Proficiency in business-level English

- Advanced skills in MS Office, Google Workspace, and related productivity tools

- Ability to learn software packages as needed

Competencies & Attributes

- High level of integrity, discretion, and confidentiality

- Strong organizational and time-management skills

- Excellent interpersonal and communication skills

- Problem-solving ability and sound judgment under pressure

l goals.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Flexible spending account

- Health insurance

- Health savings account

- Life insurance

- Paid time off

- Parental leave

- Referral program

- Retirement plan

- Vision insurance

Ability to Commute:

- Pueblo, CO 81004 (Required)

Ability to Relocate:

- Pueblo, CO 81004: Relocate before starting work (Required)

Work Location: In person