Contracts Administrative Assistant

At Universal Plant Services, we bring complete expertise to the world of motion. Our commitment to excellence and comprehensive knowledge of rotating equipment makes us an indispensable partner for industries where every revolution and rotation counts. We stand apart from other national providers due to our unmatched expertise across various sectors, proprietary systems, extensive equipment, technical proficiency, and wide array of service options.

Summary of Position

The Contracts Administrative Assistant will perform a myriad of administrative tasks needed within the Contracts Department. This position will also be responsible for managing the Purchase Order SharePoint Site, Contractor Licenses, and assisting with pre-qualification and vendor forms, as needed.

Essential Job Requirements:

+ Receive high volume Purchase orders + Log and assign Purchase Orders, Changes Orders, Purchase Order revisions + Monitor the approvals of the Purchase Order + Progress the Purchase Orders through the correct process + Review contractual documents from customers + Verify all information and documentation needed is collected and required approvals have been received. + Manage license log to ensure all current licenses remain active. + Submit documentation for renewals. + Complete applications for new licenses

Education

Experience

Skills

Physical Requirements

Equipment Used

Supervisory Responsibilities

This position has no supervisory responsibilities.

Working Conditions

This position operates in an office environment.

EEO Statement:

Universal Plant Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, citizenship status, protected veteran status, genetic information, or physical or mental disability.

Benefits offered: