Contract Coordinator

Requisition Number: 26899

When you work for AmeriGas, you become a part of something BIG! Founded in 1959, AmeriGas is the nation’s premier propane company, serving over 1.5 million residential, commercial, industrial and motor fuel propane customers. Together, over 6,500 dedicated professionals will deliver over 1 billion gallons of propane from 1,800+ distribution points across the United States.

Job Summary:

Supports Contract Administration Manager with AP, AR, Inventory, Deal Entry and Contract and Confirm review.

Essential Functions

Accounts Payable

- Identify and correct pricing/Bill of Lading (BOL) issues and send to accounting to pay. Also, reach out to Suppliers (external) via email or phone to review pricing issues and resolve those issues.

Rail deals and updates/Wholesale AR/Blending deals

- Enter and update railcar deals in Right Angle. Work closely with Rail group and Master Reference Data (MRD) to enter and update rail information in RA. Apply Wholesale invoice payments in SAP. Contact customer if payment details are not included or unclear. Work closely with Scheduling and MRD to update Blending Deals as new locations are added to RA by MRD.

Deal entry – commodity and financial deals

- This role will work independently and closely with Supply Managers to enter and update purchase and storage deals in Right Angle in a timely and accurate manner. Compare confirmations received from Suppliers and use discretion to ensure the details of the deals are accurate and complete in RA. Also, reach out to Suppliers(external) for missing confirmations and to confirm/correct issues with those confimrmations that don’t match deal details in RA. This role will also serve as back up for financial deal entry/approval. Review and attach confirmations and emails to deals in Right Angle. This role maintain Contract Admin email box, file, print and reply to confirmations sent to us for purchase deals as well as the RA Product Deals email box where they will work directly with Supply Managers to ensure accurate deal information. Maintain SharePoint and shared drive files by uploading and saving contracts. This role will also compile data for projects as needed such as requests from the Legal Department for confirmations (requested annually). This role acts as gatekeeper for deals entered into RA to make sure they are accurate and complete. This role also works closely with Master Reference Data (MRD) to ensure accuracy of data across systems.

Back up for Pricing role

- Work closely with Pricing Analyst role and cover the Pricing role when they are out of the office. The Pricing roles works with internal and external customers to make sure pricing is right on AP invoices sent to us to pay. The Pricing role also enters daily rack postings into Right Angle excel uploader spreadsheet and transmits those to RA. Pricing follows up on past due invoices and pricing issues to remedy issues. Pricing role also maintains and verifies OPIS pricing is accurate and complete in Right Angle.

Close/month end issues as needed, assist Contract Administration Manager as needed.

- Work closely with accounting and supply during month end close to make sure bol’s (bill of ladings) are entered into Right Angle and all transactions associated with those bol’s are created in order for accounting to close Right Angle for the month. Work independently to review incomplete and zero value transactions and review with scheduling to make necessary updates to clear those transactions. Attend month end close zoom calls during Business day 1-4 of month following the month we are closing. Check prices and deals for accuracy and work closely with Contract Administration Manager as needed.

Knowledge, Skills And Abilities

Strong interpersonal and communication skills

Ability to work independently and meet all deadlines and multi-task

Accounting knowledge preferred

Ability to work in a fast paced environment

Minimum Qualifications

Bachelor’s Degree

5+ years’ experience

AmeriGas Propane, Inc. is an Equal Opportunity Employer. The Company does not discriminate on the basis of race, color, sex, national origin, disability, age, gender identity, sexual orientation, veteran status, or any other legally protected class in its practices.

AmeriGas is a Drug Free Workplace. Candidates must be willing to submit to a pre-employment drug screen and a criminal background check. Successful applicants shall be required to pass a pre-employment drug screen as a condition of employment, and if hired, shall be subject to substance abuse testing in accordance with AmeriGas policies. As a federal contractor that engages in safety-sensitive work, AmeriGas cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician. Similarly, applicants for such positions who are actively using medical marijuana may be denied hire on that basis.