Contract Administrator (Part-Time)

Position Overview

Municipal District Services is seeking a highly organized, proactive, and detail-oriented Contract Administrator to support our Client Manager (CM) team. This part-time position plays a vital role in administering contracts and amendments across client districts, compiling reports, managing documentation, and coordinating cross-functional projects. The ideal candidate thrives in a fast-paced environment and enjoys solving problems, managing logistics, and collaborating with multiple departments.

Essential Job Functions

- Deliver monthly Operations Reports for assigned Client Managers with precision and timeliness.

- Monitor and apply the Consumer Price Index as published by the Bureau of Labor Statistics for the Houston-Sugar Land-The Woodlands urban area to amend client contracts and ensure financial sustainability and alignment with market conditions.

- Track, organize, and maintain a detailed schedule of contract renewal and expiration dates to ensure timely reviews and updates.

- Maintain robust and accessible filing systems (electronic and physical).

- Handle confidential documents with the utmost discretion and professionalism.

- Provide administrative support to Client Managers for special programs such as:

- Rate Order Analysis

- Larry’s Toolbox Program

- Water Smart Meter Program

- SSOI engineering data and reporting

- Analyze internal business data using platforms such as AVR and Adjutant.

- Create and distribute client communications (bill inserts, bulletins, alerts).

- Prepare letters, memos, exhibits, agreements, and internal documentation.

- Maintain up-to-date messaging systems and consultant databases.

- Plan and manage district meetings and client entertainment events.

- Organize event logistics, including catering, scheduling, invitations, gift bags, and handouts if needed.

- Support Client Managers with urgent research and rapid response follow-up.

- Aid the Executive Assistant as needed.

- Collaborate with Regulatory Compliance, Field Supervisors, and other departments to provide excellent service to client districts, builders, and the consultant.

Education & Experience Requirements

- High School diploma or GED required.

- Completion of 90+ credit hours toward a bachelor’s degree preferred, especially with coursework in Communication, Organizational Behavior, Data Analysis, or Leadership.

- Demonstrated ability to apply academic skills in professional settings through administrative support, detailed reporting and documentation, and multi-departmental project coordination.

- Commitment to ongoing professional development and process improvement.

Skills & Abilities

- Strong organizational and multitasking abilities.

- Excellent attention to detail in reporting and documentation.

- Clear and professional written and verbal communication skills.

- Resourceful problem-solver with a proactive mindset.

- High level of confidentiality and integrity.

- Ability to collaborate effectively with cross-functional teams.

- Familiarity with internal systems (AVR, Adjutant) or willingness to learn.

- Proficiency in the Microsoft Office 365 programs: Word, Excel, PowerPoint, and Outlook.

Job Type: Part-time

Pay: $25.00 per hour

Expected hours: 30 per week

Work Location: In person