Buyer/Procurement Specialist II

This is a non-merit system temporary position. The temporary assignment will not exceed 12 months.

The Temporary Buyer/Procurement Specialist II performs advanced, cradle-to-grave procurement and contracting duties with little supervision. Responsible for researching, sourcing, bid preparation, contract awards, contracts administration and closeout activities.

Essential Functions

- Has authority to bind the Commission on purchases per the delegation of authority

- Develops sources of supply using research techniques to collect and analyze data

- Analyzes market conditions and product/technological developments for work application

- Develops specifications and statements of work with customers and team members

- Analyzes and evaluates responses to moderately complex solicitations to include commodities, services and professional services

- Reviews requirements such as insurance, bonds, and scope of work

- Prepares, awards, and administers contracts and/or purchase orders of moderate complexity including: preparation of bid tabulations, notice of award, and all associated documentation

- Monitors contractor’s deliverables and performance, processes changes/modifications, and performs contract closeout

- Coordinates and leads sites inspections, pre-solicitation conferences, bid openings, and other related meetings

- Conducts advanced price and cost analyses for bid award and reporting purposes

- Performs calculations for economic price escalation on various types of contracts

- Contacts customers to identify and discuss needs and resolve problems

- Builds and achieves consensus with customers on service level agreements

- Processes order requests of moderate complexity and determines the method of procurement (RFP, IFB, RFQ or RFI) based on the characteristics of the request

- Composes contracts and other required documents of moderate complexity

- Conducts vendor conferences and negotiates with vendors on large purchases of moderate complexity (i.e. purchase of commodities and services, including Professional Services)

- Contacts, interviews and/or negotiates with suppliers to conduct market research, to resolve contract related discrepancies, to resolve delivery and billing disputes

- Makes product/service award recommendations;

- Prepares and presents, for approval, contracts to supply chain approval authority

- Prepares and presents information to small groups related to procurement activities

Other Functions

- Assists the team in the management and development of large or complex team projects and may manage team projects

- Trains, leads and mentors other staff members on procurement principles, practices and techniques

- Attends and participates in vendor outreach activities

- Creates and prepares reports

- Performs other duties as assigned

Work Environment And Physical Demands

Business casual office environment.

Required Knowledge, Skills, And Abilities

- Advanced knowledge of business and relationship management principles and practices in purchasing, contracting, and negotiating

- General knowledge of research techniques, finance, and accounting

- Perform cradle-to-grave contracting work of moderate complexity

- Lead a team in the performance of moderately complex procurements

- Write clearly and concisely using proper language and grammar

- Demonstrate good judgment in applying laws, regulations, policies and procedures

- Effective time management skills

- Promptly respond with professionalism and courtesy to requests and complaints from the general public, vendors, customers, co-workers and external government agencies

- Work proactively to resolve issues

- Use Microsoft Office to create and maintain documents, reports, spreadsheets and databases

- Actively collaborate with team members to accomplish team objectives

Minimum Education, Experience Requirements

- Bachelor’s degree

- 3+ years of experience in procurement and contract administration

OR

- High School diploma or equivalent - 7+ years of progressively responsible experience in procurement and contract administration