Administrative Assistant - Substation and Renewables

Job Type

Full-time

Description

Are you highly organized, proactive, and looking to be a key part of a growing team? We’re hiring a Full-Time Administrative Assistant for our Raleigh office. This in-office position supports daily operations, assists Project Engineers, and helps maintain a positive, efficient work environment.

What You’ll Do:

In this dynamic role, you'll be responsible for a variety of administrative, operational, and support tasks that help keep our team productive and our office running smoothly.

Key Responsibilities:

- Provide comprehensive administrative support to local staff and Project Engineers

- Maintain document retention systems and organize physical/digital records

- Proactively identify areas where help is needed and offer solutions

- Manage calendars, meetings, and office schedules

- Organize meetings, track attendance, record meeting minutes and distribute to meeting attendees

- Coordinate between multiple departments on budget and schedule related items

- Prepare bid documents, proposals, contracts, internal reports, memos, and documentation

- Create, manage, and enter time codes, hours, and budgets

- Entering of financial specifics into project accounting database

- Assist with employee relations tasks/events as directed, supporting team morale and communication

- Assist with employee travel schedules and reservations

- Help foster a positive and inclusive office environment

- Take initiative to solve problems, think outside the box, and improve workflows

What We’re Looking For:

- 2+ years of administrative experience in a technical environment

- Completion of a 4-year degree from an accredited college is preferred

- Cheerful, dependable, professional disposition and strong interpersonal skills

- Willingness to learn and take on new challenges with a positive attitude

- Excellent organization and attention to detail

- Strong written and verbal communication skills

- Attention to grammar and clarity in technical documents

- Ability to think critically, solve problems, and adapt to changing needs

- Proactive mindset – seeks out work rather than waiting for direction

- Comfortable working independently and as part of a team

- Proficient in Microsoft Office Suite (Word, Excel, Outlook)

- Familiarity with document retention and office management practices

- Experience supporting professional teams (engineering or technical background a plus)

- Valid driver’s license and reliable transportation