Administrative Assistant - Steel Fabrication

Job description

Experience: Administrative experience required. Minimum 2years. Strong mathematical skills are a must. Proficient in Microsoft Office (Outlook, Excel, Word)

Education: High School Diploma,

Business diploma / degree are an asset.

Essential Skills: Proficient in Microsoft Office (Outlook, Excel, Word), strong mathematical skills, organized with the ability to multi-task. Strong communication skills orally and written.

In general the Administrative assistant will be responsible for the following and may be modified from time to time as directed by management.

DutiesResponsibilities:

- Telephone etiquette, proper intake of information from incoming calls.

- Familiarity and understanding of the language and terms used in the steel industry including that of the manufacturing and distribution sectors.

- Receiving all products delivered into the company, verifying quality and accuracy and the receiving process, and entering of the data into the inventory system.

- Shipping all products out of the company, verifying quality and accuracy and the shipping process, and updating inventories in accordance with the shipment.

- Inventory management, the inventory management tool and all inputs and outputs related to the day to day operation of the business ensuring accuracy.

- Preparation of all shipping and receiving documents and update of the related Logs and Work Orders.

- Test report compliance, preparation and electronic storage of all related certificates supplied by our vendors

- Update of the sales log for back-orders as they are generated in the Work Order Tool.

- Understanding costing methodology. Making accurate, rapid, weight and cost calculations

- Complete month end duties accurately and on time including balancing month end inventory, the monthly costing tool, and all other records and documents within the job scope.

- Compliance to all SOP’s, company procedures and our Quality Systems.

- Attending any year-end inventory counts on weekends and evenings when required.

- Maintain office in a clean, professional and organized manner

- Understanding the procedures in the ISO process for JL Metals

- Complete teaching and understanding of Sister Company (Concan Steel Inc.) all paper flow: purchase orders, purchase order

- Perform other duties or functions to assist the company, as requested by your Supervisor.

Job is a full time position and is available immediately. Day Shift, 6:45 am to 3:30 pm

Job Types: Full-time, Permanent

Flexible language requirement:

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French not required

Schedule:

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Monday to Friday

Work Location: In person