Administrative Assistant – Real Estate & Family Office Support
Sunbury, OH
Part-time
$45,760-$54,080About This Job
Job Title: Administrative Assistant – Real Estate & Family Office Support
Location: Remote (U.S.-based preferred)
Job Type: Full-Time | Monday–Friday
Reports To: Principal
Position Overview:
We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the daily operations of a local real estate company and assist with personal and administrative tasks in a family office setting. This mostly remote position is ideal for a resourceful and tech-savvy individual who thrives in a dynamic, laid back yet driven environment and can manage multiple priorities with confidentiality and professionalism.
Key Responsibilities:
Real Estate Administrative Support (60%):
•
Prepare, organize, and maintain contracts, lease agreements, vendor files, and related documentation
•
Coordinate scheduling for property-related appointments, inspections, closings, and team meetings
•
Maintain and update internal databases, cloud-based filing systems, and CRM platforms
•
Assist with creating and managing listings, descriptions, and promotional materials for short-term rentals on platforms like Airbnb, Vrbo, and direct booking sites
•
Track timelines, deadlines, and follow-ups for active real estate projects and property management tasks
•
Communicate with tenants, service providers, contractors, insurance agents, and lenders professionally and promptly
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Compile reports on property income/expenses, maintenance records, and occupancy trends as well as other financial analysis skills
Family Office Administrative Support (40%):
•
Provide personal administrative assistance to the principals, including calendar management, appointment setting, and occasional travel coordination
•
Organize household service providers, vendor scheduling, and follow-ups for multiple properties
•
Support bookkeeping-related tasks such as collecting receipts, scanning invoices, and tracking expenses
•
Assist with special projects such as charitable giving initiatives, small event planning, or document organization for family trusts or legal matters
•
Handle all sensitive information with absolute discretion and integrity
Qualifications:
•
3+ years of administrative or executive assistant experience (real estate or property-related preferred)
•
Highly proficient with Microsoft Office, Google Workspace, cloud storage, and digital tools like DocuSign, QuickBooks, Adobe, Canva and CRM systems
•
Excellent organizational and time management skills with strong attention to detail
•
Effective written and verbal communication skills
•
Ability to work independently, manage shifting priorities, and solve problems proactively
•
Comfortable handling both business and personal support tasks in a remote setting
•
Must be willing to sign a Non Disclosure Agreement in order to protect personal information
•
Must be able to pass background check
Preferred Qualifications:
•
Experience in real estate, short-term rental management, or supporting high-net-worth individuals
•
Familiarity with platforms like Airbnb, Vrbo, and basic property financials
•
Notary Public or willingness to obtain (optional)
Compensation & Benefits:
•
The role will be paid at an hourly contractor rate
•
Mostly remote work with flexible scheduling
•
Compensation for cell phone
•
Compensation for miles driven
•
Possibility of use of vacation rentals in the off season
•
Possibility of Performance-based bonuses
”
Job Type: Part-time
Pay: $22.40 - $26.98 per hour
Expected hours: 10 – 20 per week
Benefits:
•
Employee discount
•
Flexible schedule
•
Professional development assistance
Ability to Commute:
•
Sunbury, OH 43074 (Required)
Ability to Relocate:
•
Sunbury, OH 43074: Relocate before starting work (Preferred)
Work Location: Hybrid remote in Sunbury, OH 43074
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