Administrative Assistant (Hybrid + Remote Flex)

Job Overview

This role combines administrative support with proposal and bid coordination responsibilities. You’ll manage schedules, prepare proposals, track key documents like W9s and Certificates of Insurance (COIs), and assist the owner with a variety of projects. Success in this position requires flexibility, discretion, strong communication, and the ability to handle multiple priorities in a fast-paced setting.

Duties

Qualifications

Schedule & Flexibility

Schedule & Flexibility

This is a 35–40 hour/week hybrid position, with set in-office and remote days, plus evening flexibility as needed for time-sensitive tasks.

In-Office Core Hours:

Remote Core Hours:

Remote Flex Hours (As Needed):

Occasional evening availability from 5:00-8:00PM to support urgent proposal submissions or last-minute needs* Flexibility is key due to shifting priorities and tight deadlines*

Job Type: Full-time

Pay: $19.04 - $19.83 per hour

Expected hours: 40 per week

Benefits:

•

Paid time off

Schedule:

Work Location: Hybrid remote in Estero, FL 33928