Administrative Assistant - Fleet & Facilities

The Administrative Assistant of Fleet and Facilities is responsible for administrative, planning & scheduling and financial assistance to the division manager and staff. The assistant will be responsible for processing invoices and act as the liaison to the Purchasing Department to ensure requisitions and contracts are completed. The will also act as the liaison to the Accounting Department to ensure the Fleet and Facilities Department budget line items are managed and reported periodically. The Assistant will provide support for monthly expense reports and travel/training scheduling. The Assistant will support scheduling for Fleet and Facilities Manager. The Assistant will also be responsible for ordering of office supplies and mail distribution.

PLANNING AND SCHEDULING OF MAINTENANCE

FINANCIAL ANALYSIS

BUDGET

ADMINISTRATIVE DUTIES

TRAVEL ARRANGEMENTS

GENERAL RESPONSIBILITIES

Formal Education and Work Experience Requirements

Degree/Diploma Obtained: High School Diploma/GED

Work Experience Time Frame: One Year or More Field of Study: General Studies

Other: Some prior administrative experience is preferred

Certification and Licensures Requirements

Valid Texas Driver’s License required to operate company vehicle

Other Minimum Qualifications

- Technology proficiency to learn and/or use various computer programs including Microsoft Office applications