Accounting Specialist (Pre Invoice Specialist II) - Hybrid Work Schedule

The Pre-Invoice Specialist II is responsible for the timely collection and tracking of pending orders; validation, processing, and reconciliation of vendor transactions daily; managing statement of accounts and maintaining productive billing relationships for our less than truckload vendor partners to our customer locations nationwide.

Responsibilities

Open Order Fulfillment

- Request, collect, and manage open vendor orders

- Identify incorrect schedules and make adjustments as needed

Process Vendor Invoices

- Receive manual and automated invoices and process for payment

- Manage pending file status to established metric/goals

- Identify, research, and resolve pricing, tax, and set –up related issues on invoices

- Determine internal vs external invoice issues and engage appropriate stakeholders for resolution

- Identify necessary credit/rebills and request from vendors

Statement of Accounts

- Collect and track statements from assigned vendors monthly

- Resolve untimely outstanding accounts payable items

Root Cause Analysis and Process Improvement

- Identify and analyze trends across multiple vendors and transactions and resolve pursuant to department goals

- Establish processes with vendors to correct transaction file errors

- Proactively analyze failing files for root cause and enact solutions

- Identify and execute opportunities to transition vendors to ERS or manual fulfillment

Other Duties as Assigned

- Maintain a positive billing relationships with assigned vendors

- Train new or advancing vendors on Mansfield processes and billing methods

- Assist with other LTL billing responsibilities as needed

Position Requirements

Formal Education & Certification

- High school diploma required

- Associates degree or higher preferred

Knowledge & Experience

- Must have at least two years’ professional work experience, preferably in billing or accounts receivable/accounts payable

- Petroleum Industry knowledge preferred

- Must be able to use Microsoft Office suite with confidence (Word, Outlook, Excel, PowerPoint)

- Advanced proficiency with Microsoft Excel required (Vlookups, Xlookups, Pivot Tables, etc.)

Qualifications & Characteristics

- Strong communication skills

- Strong problem solving skills

- Ability to multi-task

- Ability to work in a team environment

Work Environment

- 40 hours per week - hybrid schedule available once training is completed (3 days in the office, 2 days remote); training take at least 3 months

- Sitting for extended periods of time

- Dexterity of hands and fingers to operate a computer keyboard, mouse, power tools, and other computer components

Pay is $24.03/hour

Applications will be accepted until role is filled.

Position is eligible for an annual bonus of $1,500.00

In addition to Vacation (2+ weeks annually, depending on tenure), and Sick Leave (5 days annually); Full benefits information can be found here: https://communications.aleragroup.com/view/442309559/

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.