Talent Coordinator

Description

Competitive Pay + Hybrid Role + Company Benefits

- Medical Insurance

- Dental Insurance

- Vision Care Insurance

- $50K Life Insurance

- 401K

- Medical Reimbursement Accounts (HSA & FSA)

- Employee Assistance Program

- Paid Time-Off

POSITION SUMMARY:

The Talent Acquisition Coordinator is responsible for providing support to our recruiting team and leadership through the onboarding process for new hires. This position will be instrumental in ensuring that our hiring processes are being followed, and compliance is met so that we continue to recruit and retain high-performing employees.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

- Organize candidates’ data (e.g. resumes and contact details) and track candidate’s onboarding status and hiring progress in ATS database

- Coordinate travel arrangements for new hires

- Prepare job offer letters

- Coordinate pre-employment background checks, drug screens and reference checks, contacting candidates by telephone and email, as needed

- Managing high volume onboardings, ensuring a seamless day 1 experience

- Partner with various departments including IT, HR, Facilities to communicate new hires coming onboard and facilitate their equipment, seating arrangements, travel, etc.

- Assist with new hire onboarding (e.g. preparing necessary paperwork, requesting company credit cards and scheduling trainings)

- Support new hires onsite during pre-onboarding process

- Support new hires onsite during new hire orientation

- Perform other duties assigned

QUALIFICATION REQUIREMENTS:

Education & Certifications:

- High School Graduate or GED

Experience:

- 1-2 years of successful Human Resources Assistant, Talent Acquisition Coordinator, or Administrative Assistant experience in a fast paced or high-volume environment, is required

Knowledge, Skills & Abilities:

- Bilingual- English & Spanish

- Accurate data entry skills

- Excellent customer service and organizational skills

- Strong work ethic, integrity and personal accountability

- Outstanding interpersonal, verbal and written communication

- Exceptional time management; proactive with a strong sense of urgency

- Able to exhibit a high level of confidentiality

- Must be able to identify and resolve problems in a timely manner

- Must be able to gather and analyze information skillfully

Special Skills & Training:

- Proficient in Excel and Word

- Proficient in HRIS or ATS, required

PHYSICAL DEMANDS AND ABILITIES

- Regularly spend long hours sitting and using office equipment and computers

- Regularly spend long hours answering phone calls and emails

- Regularly move from sitting to standing positions effortlessly

- Regularly spend long hours in intense concentration reviewing and entering information into a computer

- Regularly use hands and fingers to handle, control or feel objects

- Regularly see details of objects that are less than a few feet away

- Regularly speak clearly so listeners can understand

- Regularly understand the speech of another person

- Frequently work on projects that require deadlines

- Frequently bend to file and maintain files

- Occasionally lift 5-10 pounds

Due to the nature of this position, a criminal history may have a direct, adverse, and negative relationship on each of the duties listed, which may potentially result in the withdrawal of a conditional offer of employment.

Freedom Forever is a fair chance employer and will consider qualified applicants with a criminal history in a manner consistent with applicable law, including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. This position requires a background check. However, unless an exemption applies, you will not be asked to provide information about any criminal history unless you receive a conditional offer of employment.

Freedom Forever is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: veteran status, uniformed service member status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy (including childbirth, lactation and related medical conditions), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics) or any other consideration protected federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers