Talent Acquisition Administrative Assistant

Job Type: Full-Time, Non-Exempt (Hourly) Duration: Permanent Position: 1 Reporting To: Manager, Talent Acquisition Location: Hybrid (Columbia, MD)

About Us

At Tate we are passionate about everything we do. As an independent brand operating within Kingspan Group, a global plc group of companies, Tate has been recognized worldwide as an industry leader in the development and manufacture of data center infrastructure solutions and commercial office raised access floors, for over 60 years. With revenues of over $420m and growing, Tate plays a pivotal role in offering expertise in cutting edge design engineering in order to craft solutions, by working collaboratively with clients as a trusted partner.

Tate continues to grow and expand, operating multiple manufacturing and commercial sites across the US, Europe, the Middle East, Asia, and Australia. We are excited about our fresh, dynamic, and inclusive team of experts working on new innovations and forward-thinking designs, as we remain a market leading player within our industry. We continue to invest heavily in the best available manufacturing tools and equipment needed to adhere to Tate’s world class standards and in keeping with our Planet Passionate sustainability strategy, our focus is on having minimal climate impact.

We are excited to potentially welcome you as part of our team as we continue to grow on a worldwide scale.

About the Role

The Talent Acquisition Administrative Assistant provides vital administrative and coordination support to the Talent Acquisition (TA) team. This role reports to the Manager, Talent Acquisition and helps drive smooth day-to-day operations of the TA process.

What You’ll Do

- Schedule candidate interviews, meetings, and assessments with hiring managers.

- Collaborate with the TA team to review hiring pipelines, monitor updated data in the Applicant Tracking System (UKG) to maintain accurate recruitment trackers, candidate pipelines, and reporting tools.

- Assist the TA team with pre-employment processes, including background checks and drug screenings,

- Provide administrative support for recruitment events, career fairs, and outreach initiatives.

- Conduct preliminary candidate screenings and application reviews when required.

- Support the Manager, Talent Acquisition with administrative and operational tasks. Assist the TA leader in conducting regular Talent Acquisition audit.

- Creating purchase orders, invoice processing, and expense tracking for the TA department.

- Prepare agendas, materials, and notes for TA team meetings.

- Support TA projects (including hiring manager training) and other ad hoc initiatives as assigned by the TA leader.

- This role would also provide administrative assistance to HR leadership as needed.

Additional Expectations

- Remain compliant with the Code of Conduct and Policies which includes the Kingspan Group Compliance Policy.

- Ensure that all duties related to product compliance are adhered to in accordance with the Product Compliance Policy, Laws, Regulations, and market demands.

- Responsible for all tasks to achieve compliance goals and demands of the Compliance Management System.

- Must raise concerns related to the Compliance Management System with their supervisor, manager, or any member of the Leadership Team, or through the confidential whistle blower service.

What You’ll Bring

- Associate or bachelor’s degree in any field, with a minimum of 2 years of relevant experience.

- Experience in administrative support; prior exposure to Talent Acquisition preferred.

- Excellent organizational skills and strong attention to detail.

- Effective written and verbal communication skills.

- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint); knowledge of Pivot Tables is a plus.

- Familiarity with HRIS/ATS systems is advantageous.

- Collaborative, proactive, and solution-oriented mindset.

Employee Benefits

- Career Scope and Advancement: As we grow, new positions and career opportunities arise, offering accelerated paths for the right candidates, locally and globally.

- World of Wellness Philosophy: We empower you to take charge of your health and well-being. You’ll have access to a wide range of medical, dental, and vision benefits, along with personalized guidance from a “Health Advocate.” We also offer other supplemental options, including 401k, legal, disability, and theft insurance, to ensure your financial wellness.

- Corporate Social Responsibility: Through Planet Passionate we are determined to reduce our manufacturing carbon (CO2e) emissions to as close to zero as technically possible, together with halving carbon intensity in our primary supply chain. We are very involved in our community, and you will have ample opportunities to support us in creating a better world.

- Skills Development: Given the dynamic pace of our business and a strong collaborative environment, your new role will be diverse and multifaceted – allowing you to be more versatile and develop a broader skill set.

- Mentorship and development: At Tate, we don’t believe in hierarchy, we work together as one team for one common goal. You will have access and exposure to our senior leaders and experts for learning in your role, and additionally mentorship for the future.

- Culture: We have a great team culture, highly collaborative, supportive, and social. Together we innovate, collaborate, take ownership, and strive for excellence.

Tate is an equal-opportunity employer. We encourage applications from candidates of all backgrounds and experiences.

Stay connected with us on LinkedIn for insights into life at Tate. Join us in our mission to make a difference through exceptional solutions.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.