Supply Chain Coordinator

SUMMARY: This Supply Chain Coordinator will supervise third-party warehouse operations related to Dorf Ketal’s business, manage inventory and provide high caliber supply chain support to ensure timely executions of orders. The position will require working on-call at least two (2) weekends a month to support the commercial team and customer rush requirements.

DUTIES AND RESPONSIBILITIES:

- Review open orders on a daily basis and ensure that the orders are executed by the warehouse in a timely manner. All delays are to be updated in Oracle with appropriate delay remarks.

- Monitor warehouse stock levels and Intransit Report to identify if the stock is adequate to meet customer demand

- Review Intransit Report and coordinate with warehouse team for timely customs clearance and delivery to warehouse to meet dispatch dates

- Ensure warehouse does timely ship confirmations and receipts in Oracle

- Plan in advance for the repacks/relabeling and issue work orders to warehouse

- Open and complete WIPS for repacks/relabeling activities in Oracle

- Generate IRs for movement of goods between Dorf Ketal entities

- Arrange air/sea freight quotes, booking of freight and help provide shipping documents to the receiving party in a timely manner

- Generate purchase orders to vendors as and when required, follow up on deliveries, and maintain receipts

- Monthly reconciliation on inventory between Oracle and warehouse inventory report. Correct inventory mismatches by initiating adjustments and providing justification notes.

- Conduct physical reconciliation of inventory at warehouse once a year and adjust Oracle database

- Proactively initiate recertification of lots which are nearing its end of shelf life

- Initiate repacks of damaged drums to make the inventory available for sale

- Ensure warehouse is strictly following the Pickslip/FIFO method when picking lots for dispatch

- Ensure optimum use of storage tanks or leased tanks

- Monitor and control detention/demurrage charges

- Review and approve warehouse invoices for various services rendered; issue claim notes to warehouse for invoice discrepancies; correct and return to Dorf Ketal accounting department in a timely manner

- Participate in department and company meetings as required

- Coordinate with Dorf Ketal accounts to raise claim notes on warehouse for loss of material or any damage to Dorf Ketal goods

- Provide training on Oracle modules to warehouse staff as well as help them to overcome any Oracle-related operational issues directly or with the help from Dorf Ketal’s Oracle Help team

- Document and maintain operational procedures (SOPs) and records for existing process or for any new processes being introduced

- Optimize the warehouse space by consolidating partials, disposal of dead inventory, damaged/unused packing materials, and thereby reducing storage costs

- Periodic evaluation of the warehouse operator to ensure that the warehouse is meeting the required service levels

- Keep record of warehouse non-conformances and conduct periodic meetings with warehouse manager/staff to close out the non-conformances

- Report to upper management on stock levels, issues, etc.

- Other projects as required.

SUPERVISORY RESPONSIBILITIES:

- This job has no supervisory responsibilities.

QUALIFICATIONS:

- Education:

- High School diploma or equivalent, required

- Bachelor’s degree in supply chain or related field, preferred

- Experience/Skills:

- 1+ years of experience in supply chain, logistics, and/or operations