Specialist-Project Sourcing

Job Description Primary Purpose:

To establish and drive procurement plans for assigned Projects, in alignment with key stakeholders and adherence to Procurement, Corporate Policies and Sourcing Strategies. Responsible for driving competitive bidding for Projects pre-Final Investment Decisions, supplier readiness and support of several projects in a dynamic environment.

Responsibilities Essential Duties & Responsibilities

- Supports the early phases of project sourcing activities by coordinating supplier engagement, managing the RFI/RFQ process, and consolidating preliminary cost estimates to support project budgeting.

- A key link between engineering, project management, and procurement teams, this role ensures that procurement inputs are available on time for project decision-making and budget validation.

- Setup and negotiate NDAs as needed.

- Coordinate and manage RFI (Request for Information) and RFP (Request for Proposals) activities for new or upcoming projects.

- Collect and consolidate supplier technical and commercial data to support pre-budget estimates and feasibility studies.

- Collaborate with project managers, engineers, and strategic buyers to align sourcing strategies with project requirements and timelines.

- Maintain accurate tracking of supplier responses, lead times, and preliminary costs in support of project planning.

- Prepare summary reports and cost comparisons to support internal decision-making and budgeting.

- Support supplier qualification, pre-selection and on-boarding for upcoming sourcing phases.

- Ensure compliance with procurement policies and documentation standards throughout the pre-purchasing phase.

- Assist in the transition from pre-budget activities to formal sourcing and purchase order stages.

- Support creation and update of the Procurement Plan per project.

- Support procurement execution escalation matters, including presenting and driving decisions from Tallgrass Leadership Team.

- Work closely with suppliers to promote relations and partnerships that optimize their performance and the TCO for Tallgrass.

- Ensure standard terms and conditions and contract templates are maintained and utilized, and Supplier’s offers evaluations are conducted in consideration of legal, risk and contractor assessments.

- Collaborate with Internal Audit in managing compliance with Tallgrass policies and regulatory requirements.

- Track and report key functional metrics for cost analysis, process review and benchmarking.

- Collaborate professionally and courteously with team members, departments, and external partners to support company objectives.

- Communicate clearly and listen actively in person and by phone.

- Maintain reliable attendance and consistently high performance.

- Build and maintain positive relationships with internal and external customers.

- Prioritize personal, employee, public, and company-asset safety.

- Perform other duties as assigned (daily, weekly, monthly, or special projects).

Qualifications

Minimum requirements: Education

- Bachelor’s degree from an accredited institution in, Engineering, or a related discipline.

- A minimum 5 years direct work experience in Technical Categories management (Rotating Equipment, Process Equipment, or static equipment, EPC or Engineering services, or other Oil & Gas related categories) may be considered as a substitute for a degree.

- A minimum 5 years direct work experience in Project management (Oil & Gas or energy infrastructure related projects) may be considered as a substitute for a degree. Experience/Specific Knowledge:

- A minimum of five (5) years’ active and direct work experience in Project Procurement.

- Solid knowledge of financial terms and principles.

- Must have experience with industry related commodities such as Rotating Equipment, Process Equipment or Static Equipment, or EPC/Engineering services.

- Must be experienced in negotiating contractual terms conditions and legal clauses.

- Strong proficiency with Microsoft applications (including but not limited to Word, Excel, Outlook and PowerPoint) for the purpose of word processing, spreadsheets and information retrieval.

- Strong reading, listening and analytical skills and logical thought processes, with the ability to identify and resolve complex issues/problems.

- Past experience working on projects from a procurement, project controls, and/or project management perspective preferred

Certifications, Licenses & Registrations

- Must possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers.

Competencies, Skills & Abilities

- Excellent verbal and written communication; effective with diverse stakeholders at all levels.

- Work independently, take initiative, and manage tasks, with ability to prioritize to meet strict deadlines with minimal supervision.

- Understand and meet employer–employee expectations; follow direction, adhere to schedules, and maintain attention to detail.

- Ability to resolve conflicts and manage divergent set of expectations and priorities from stakeholders.

- Ability to analyze events at the transaction level, and apply sound and consistent resolutions to such events.

- Ability to build reports and correspondence.

- Strong analytical, reasoning, organizational, problem‑solving, and conflict‑resolution skills; apply strategic planning and a continuous‑improvement mindset.

- Ability to deliver measurable, high-quality performance and perform all essential job functions.

- Adaptable in fast‑paced environments; change priorities quickly while communicating clearly.

- Team-oriented and cooperative; maintain confidentiality when appropriate.

- Customer-service focused: positive attitude, sense of urgency, and a can‑do disposition.

- Job level and placement commensurate with experience, qualifications, and skill set.

Physical Demands

- All of the physical requirements listed below are those that may be necessary for an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

- Minimal safety hazards; general office working conditions.

- Must be able to sit for prolonged periods of time.

- The employee is regularly required to use hands to type, touch, handle, or feel. The employee is required to talk and hear. The employee is frequently required to stand and reach with hands and arms. The employee is occasionally required to walk and climb or balance. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Working Conditions

- Required to carry a mobile phone and be available to respond during working and non-working hours.

- Occasional overnight travel and weekend travel may be required.

- May be required to work nights and weekends, or non-traditional work hours as needed.

- Successful candidate will be required to clear a drug screen and a complete background check, including a credit report, after an offer has been extended and prior to being employed.

Supervisory Responsibility

- No

Preferred Education, Experience, Certifications, Competencies, Skills, & Abilities

Above the minimum requirements; not required but advantageous in this position:

- One or more or the following Certifications preferred: C.P.M.; C.P.C.M.; C.S.C.P.; C.P.S.M.; C.P.P.

- Experience using Oracle ERP Cloud software

Other Responsibilities

- The above statements describe the general nature and level of work being performed. This position may perform other duties as assigned.

About Us

Tallgrass was named one of the 2023 Top Workplaces USA and highlighted in Colorado's Top Workplaces for the past seven consecutive years. Tallgrass is a leading energy infrastructure company focused on safely, reliably, and sustainably delivering the energy and services that power our nation and enable our quality of life.

At Tallgrass, we value our teams and strive to create an environment where employees feel respected, and their contributions are valued. We aim to support employees' physical, mental, and financial well-being through a comprehensive Total Rewards Program.

- Industry competitive pay

- Health insurance package options that include Flexible Spending & Health Savings Accounts

- Infertility Coverage

- Parental Leave

- 401(k) with up to a 6% match that vests immediately plus an employer discretionary contribution of up to 4%

- Wellness Programs and Mental Health Resources

- Employer-paid life insurance, short-term disability, and long-term disability coverage

- Critical Illness & Accident Insurance

- Vacation, sick days, paid caregiver leave, volunteer and bereavement paid time off

- Identity theft protection

- Annual discretionary bonus

- Generous Tuition Reimbursement Program

- Company-paid holidays and floating holidays

- Company vehicle (if applicable)

- Employee discounts; vehicles, tires, cellular plans, and more

- Networking and employee engagement events

- Personal development to grow your career with us based on your strengths and interests

Application Deadline:

Recruiting timelines vary by position; however, all Tallgrass positions accept applications for at least five business days from the posting date. This position is open and still accepting applications.

Compensation

: Compensation ranges are provided in good faith based on what we anticipate when researching wages for this position at the state and national levels. We may ultimately pay more or less than the posted range. This salary range may also be modified in the future.

Notice to External Search Firms

: Tallgrass does not accept unsolicited resumes from search firms or employment agencies. Unsolicited referrals and resumes are considered Tallgrass property; therefore, Tallgrass will not pay a fee for any placement resulting from the receipt of an unsolicited referral. Approved vendors may be invited to refer talent for specific positions at Tallgrass's request only. A fully executed agreement with Tallgrass must be in place and current in these cases.

EEO Statement:

Tallgrass complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Tallgrass does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status, or other status protected by law.