Rental Administrator

Rental Administrator

We Offer

· Comprehensive Medical and Dental Benefits

· Employer RRSP Matching Program

· Annual Health/Wellness Spending Accounts

· Professional Growth & Development

What You’ll Do – The Role (Responsibilities)

· Gather all pick up tickets returned with all corresponding documents to generate a rental return invoice (Draft).

· Obtain all fuel receipts from fuel suppliers and match to corresponding customer’s invoice.

· Invoice inventory quantity discrepancies once confirmed with Rental Operation Manager and Sales Representatives.

· Run monthly Cycle Billing for long term rentals.

· Communicate with Rental Sales Department to keep all signed agreements up to date in order to have proper P.O.s from customers when processing invoices.

· Prepare invoices and obtain approval from Sales Representatives for designated territory including sending to customer electronically or by mail.

· Communicate with customers regarding invoice questions and escalating receivable/customer concerns and issues to the Rental Support Manager

· Ensure re-rentals costs are matched with corresponding revenue and posted in the correct accounting period.

· Maintain accurate and up to date customer records.

· Support with Genie location report updates as required.

· Assist with calculation of monthly revenue accruals.

· Provide support with compiling accurate and comprehensive utilization reports for rental equipment based on billing and usage information.

· Prepare and maintain transfer of equipment documentation.

· Other tasks and responsibilities may be required from time to time consistent with the growth and development of the organization and the position.

What You Need (Requirement)

· High School diploma or equivalent required.

· Post-secondary education in finance/administration is considered an asset.

· Bilingual in French and English is considered an asset.

· Exceptional customer service skills required.

· Time management, accountability, and dependability.

· Excellent problem solving, and decision-making skills.

· Ability to multi-task and manage competing priorities in a fast-paced environment.

· Organized and detail oriented.

· Professional verbal and written communication skills required.

· Excellent computer skills and working knowledge of Microsoft Office program(s) required.

· In the case of a power outage or declared State of Emergency by any level of Government, be available for work.

Working Conditions

· Extended periods of sitting.

· Interaction with employees, management, and the public at large.

· Working in a busy office environment with frequent interruptions.

· Manual dexterity is required to use desktop computer and peripherals.

· Overtime as required.

· Lifting or moving up to 10lbs may be required.

SOUNDS LIKE YOU?? APPLY NOW

A little bit about Us…

Proudly Canadian and respected throughout the industry, we have built our success through expertise, integrity, and innovation in providing on-site power generating solutions nationwide. For more than 60 years, our unparalleled reputation for delivering the right generator solution and superior customer service has been built by our loyal Customers. Visit us at www.totalpower.ca to learn more about us.

Our Growth & Culture: As Canada's 1st Choice for PowerGen, we’ve been growing quickly and aim to keep doing so – if you want to be part of our success story, join our family, and grow with us! Our employees are our biggest asset; their engagement and passion are the key to our success. We EMPOWER them to be ENGAGED!

Selected candidates with disabilities who require support in the selection process will be accommodated to the best of our ability. Please let us know how we can help.

Only those selected for an interview will be contacted.

No Agencies please.

Job Types: Full-time, Permanent

Benefits:

Schedule:

Experience:

Work Location: In person