Renewable Lease Records Coordinator

Job Posting End Date

04-21-2025

Please note the job posting will close on the day before the posting end date

Job Summary

This is a shared services position that will serve in a co-lead role with the Real Estate Records Coordinator Senior position. This position is responsible for the development and maintenance of all real estate records which deal with the acquisition, sales, leasing and management of real estate required for company operations for the entire AEP Network. This position works with the Land Agents in their day-to-day responsibilities in the drafting, keeping and maintaining the real estate records to be added to the electronic database, while at the same time completing all the accounting functions associated with real estate records (deeds, leases, and easements).

Job Description

The Lease Records Coordinator is responsible for managing and organizing lease documentation and related records. This role requires a keen attention to detail and the ability to navigate complex legal documents, including trust documents and powers of attorney (POAs). The coordinator will read, process, and maintain lease agreements, ensuring that all changes and updates are accurately documented and acted upon. Additionally, the coordinator will manage deed records and assist in ensuring compliance with all legal and regulatory requirements. Strong organizational skills, effective communication, and the ability to work independently are essential for success in this position.

ESSENTIAL JOB FUNCTIONS:

This is a shared services position that will serve in a co-lead role with the Real Estate Records Coordinator Senior position. This position is responsible for the development and maintenance of all real estate records which deal with the acquisition, sales, leasing and management of real estate required for company operations for the entire AEP Network. This position works with the Land Agents in their day-to-day responsibilities in the drafting, keeping and maintaining the real estate records to be added to the electronic database, while at the same time completing all the accounting functions associated with real estate records (deeds, leases, and easements).

Responsible for developing and maintaining all real estate records in an electronic real estate database dealing with the acquisitions, sale and management of real estate required for company operations including; lease and rental payments/revenue, all related property records, and railroad permits for fee owned and leasehold assets. Track acquisition and sale of real estate and lease data to provide internal and external benchmarks. Provides and creates reports to assist with monthly reporting and tracking.

Associated tasks:

1. Manages and acts in a co-lead role to organize the maintenance of property records which include: deeds, leases, surveys, easements, exhibits and other legal real estate documents within the electronic real estate database.

2. Receive, examine, obtain, and organize information from the company's real estate records to process the lease revenue/payments, and conduct real estate research of fee owned, and leasehold assets held for the company.

3. Coordinate and create work orders and payment of invoices for real estate transactions through the Company's accounting and recordkeeping systems (PeopleSoft).

4. Process and administer the lease payments through the electronic real estate database and receipt of lease revenue using PeopleSoft.

5. Manages and acts in a co-lead role to organize the maintenance of property records which include: deeds, leases, surveys, easements, exhibits and other legal real estate documents within the electronic real estate database.

6. Manages and acts in a co-lead role to organize the maintenance of property records which include: deeds, leases, surveys, easements, exhibits and other legal real estate documents within the electronic real estate database.

7. Receive, examine, obtain, and organize information from the company's real estate records to process the lease revenue/payments, and conduct real estate research of fee owned and leasehold assets held for the company.

8. Coordinate and create work orders and payment of invoices for real estate transactions through the Company's accounting and recordkeeping systems (PeopleSoft).

9. Process and administer the lease payments through the electronic real estate database and receipt of lease revenue using PeopleSoft.

10. Coordinates directly with the Land Agents and Supervisor for the tracking of purchase, sale and lease contracts from the Legal department, Business Units, Accounting and Land Agents.

11. Pay all other real estate related invoices through the Company's accounting and recordkeeping systems (PeopleSoft).

12. Acts in a co-lead role for research within Power Plant for company owned and leased assets to help coordinate and organize the sale and disposition of property.

13. Tracks acquisitions

MINIMUM REQUIREMENTS:

Education: Associate Degree in Land Records Management, Business, Real Estate, Paralegal or Paralegal Certificate or High School Diploma. Experience: Associate Degree or Paralegal Certificate and a minimum three or more years of commercial real estate or commercial title examiner/abstractor, real estate or industry related experience. High School Diploma and a minimum of five or more years of commercial real estate or commercial title examiner/abstractor, real estate or industry related experience.

OTHER REQUIREMENTS:

1) Notary public (Preferred)

2) Ability to maintain company real estate records in a land database; work with and assist the team lead in organizing this effort.

3) Has a reasonable understanding of real estate and the importance of accurate and detailed record keeping.

4) Attention to detail and proficient in multitasking.

5) Ability to handle large volume real estate transactions.

6) Ability to meet tight deadlines.

7) Ability to work independently.

8) Excellent writing and communication skills.

9) Proficient Computer skills in Word and Excel.

Compensation Data

Compensation Grade:

SP20-005

Compensation Range:

$61,647.00-77,057.50 USD

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It is hereby reaffirmed that it is the policy of American Electric Power (AEP) to provide Equal Employment Opportunity in all respects of the employer-employee relationship including recruiting, hiring, upgrading and promotion, conditions and privileges of employment, company sponsored training programs, educational assistance, social and recreational programs, compensation, benefits, transfers, discipline, layoffs and termination of employment to all employees and applicants without discrimination because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, veteran or military status, disability, genetic information, or any other basis prohibited by applicable law. When required by law, we might record certain information or applicants for employment may be invited to voluntarily disclose protected characteristics.