Haley Ward, Inc.

Project Coordinator (Bangor, ME)

LocationBangor, ME
Job TypeFull-time

About This Job

Are you searching for a new opportunity to join a growing 100% employee-owned company that offers professional development opportunities, values an excellent work life balance and giving back to your community? Are you looking for a team environment that collaborates well together, works hard, and has fun while doing so? If so, check out this opportunity to become an employee-owner of Haley Ward, one of the Best Places to Work in Maine™ & one of the Best Firms to Work For™ in the country!


About Our Company

At Haley Ward, our team of close to 300 employee-owners value accountability and collaboration. These values drive us to provide every client with a quality service that meets, and often exceeds, their expectations, and is one of the reasons clients routinely return to us for help. Haley Ward’s work philosophy is to take advantage of the benefits of collaboration, mentoring, and face-to-face communication to optimize our operations and performance for our clients.

Join Our Team And Haley Ward Will Provide You

Competitive salary
Employee Stock Ownership Plan (ESOP)
Competitive Health, Dental, and Vision insurance plans or - Paid monthly stipend if you have health insurance elsewhere!
Generous company matched 401(k) plan with a Roth provision
Paid Time Off (PTO)
Eleven (11) paid holidays, including a creative holiday schedule
Life insurance (company paid)
Short and long-term disability insurance (company paid)
Flexible Spending Account and/or Health Savings Accounts
Health Reimbursement Arrangement
Culture that provides work-life balance, professional development and is community driven
And much more


What You Can Expect To Be Doing

The function of the Project Coordinator is to assist Haley Ward’s engineering staff by efficiently handling tasks relating to project delivery, marketing, and business development assistance. This position will require demonstration of strong verbal and electronic/written communication skills. This position is also integral in creating a welcoming atmosphere for our clients, visitors, and staff throughout the office, having a professional appearance, attitude, and demeanor, and serving as a positive ambassador of the company.

Conducts editorial reviews in accordance with QA/QC policy.
Maintains project filing system (both hardcopy and electronic) according to the Document Retention policy and other QA/QC policies.
Organizes and facilitates project deliverables by working with project team to assign tasks and deadlines.
Communicates with project team, permitting agencies, and clients as needed toward providing a complete and accurate submission.
Assists with correspondence & communication between internal and external project participants.
Responsible for ensuring amenities for guests are taken care of to reflect the professionalism of the organization.
Accountable for word processing of a variety of reports and projects.
Produce professional documents using various computer software programs.
Assists staff with setting up meetings, reserving conference rooms, and coordinating catering/amenities as needed.
Responsibilities may include prioritizing calls and emails/answering all routine and non-routine questions; managing calendars; making travel, meeting arrangements; preparing reports; and client relations.


What You Will Need To Succeed

Minimum of 5 years related administrative experience required.
Ability to develop an understanding of the needs of projects and the ability to help coordinate the project from start to finish.
Must maintain strict confidentiality related to all interactions, meetings, information, and documents/reports generated.
Ability to develop an understanding of the client’s interests and goals and our role in their success.
Maintain a neat and orderly work area which will allow access to project information to other team members.
Ability to understand job specific health & safety requirements and performs work safely.
Take an active role in career development.
Incorporate the following values of the company into daily activities:
Accountability
Responsiveness
Stewardship
Collaboration
Prudence
Empowerment

A criminal background check and driving record check will be conducted.

Haley Ward is proud to be an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender identity, marital status, age, national origin, disability or veteran status, age or any other federally protected class established by law.

Location: Bangor, ME - Ability to reliably commute or relocate before starting work (Required)

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