Procurement Specialist

Who We Are:

GMB Powerline Services pledges to our customers, colleagues, and community members to provide the very best in industry standards for restoring electrical services. We are a family owned and operated organization based out of West Virginia. We service the lower Southeast, upper Northeast and reach as far as the Midwest to help maintain and restore power to the communities we serve. We pull our crews together from our satellite locations to quickly and efficiently answer the call. When a call comes in for the probability of an outage, we will travel near and far to aid in the restoration of downed lines.

We give back to our local communities and support our IBEW family. We pull together and work as a close-knit team bound together by our mission and values, always striving for operating excellence. We are working on expanding our fleet operations and increasing both our corporate staff and full-time crew members. GMB Power Line Services LLC operates as well as it does, because our crews and staff are willing to go the extra mile.

Position Summary:

Managing contractual agreements is a critical function for our organization. At the heart of this process are contract specialists – professionals who draft, negotiate, and monitor contracts between external parties such as vendors, suppliers, utilities, subcontractors and direct customers. Our contract specialist, sometimes referred to as a contract administrator, is responsible for ensuring that agreements are compliant, commercially viable, and in the best interest of the employer. From reviewing contract terms and conditions to analyzing risk and supporting negotiation needs. The business development sales and contract specialist will be instrumental in supporting the Business Development Team with all facets of contract mgt., from BIDS, RPFs to ensuring databases, contact records, portals, required documentation etc. is kept current and records are meticulously managed and maintained. This position focuses on lower-medium risk, routine contracts/BIDs. This hands-on experience will help develop a fundamental understanding of the contract lifecycle and the GMB Business Model, acting as a foundational role which could carry over into supporting sales efforts and lead generation. The day-to-day involves drafting contracts, conducting research, collaborating with other teams, and learning contracting processes/software and contributing to GMB Profitability.

Primary Functions:

- Senior team members will provide guidance and oversight as this role develops contract management skills.

- Reviewing solicitations, requests for proposals, bids, and preparing formal contract responses.

- Drafting and negotiating contract language, terms, and conditions to protect the company’s interests.

- Analyzing contract requirements, provisions, costs, and legal/regulatory implications.

- Managing contract change processes and negotiating amendments when needed for the business development team.

- Monitoring contractor performance and compliance with contractual obligations.

- Identifying risks and opportunities associated with contractual agreements.

- Collaborating with legal, procurement, sales, and other teams on contracting activities.

- Ensuring compliance with company policies and government regulations.

- Track contract expiration dates and manage renewal processes proactively.

- Managing contracts from initiation through to closure, including preparing contract amendments, extensions, and terminations.

Secondary Functions:

- Business development/sales operations Admin Support: Under the direction of Business Development leadership.

- From a financial perspective, this role will aid in driving revenue and profitability.

- They document and develop favorable pricing, service levels, and terms that impact the bottom line over the life of a contractual relationship.

- Ensure that contracts adhere to all relevant regulations, company policies, and industry best practices.

- Manage contract lifecycles, automating processes, and consolidating contractual data into centralized record keeping systems and/or secure files.

- Play a support role on calls involving negotiating contract discussions and managing client/vendor relationships. This will include but not limited to: Taking Notes, documenting key takeaways, managing timelines, updating spreadsheets, record logs etc. and acting similar to a project specialist to the business development team to ensure deadlines are met and key milestones are delivered on time.

- Conducting market research to inform procurement strategies and decisions.

Ancillary Duties:

- Developing team KPI presentations and presenting to internal stakeholders.

- Maintaining accurate and up-to-date contract records and documentation.

- Ensure proper documentation of all MSA-related communications

- Track and report on billing metrics and contract financials

- Assist in budget planning and cost analysis

- Assessing contract performance to identify risks and issues and ensure resolution.

- Coordinating with other departments to address contract disputes or issues.

- Providing administrative support to project managers or other operational staff.

- Event planning, tradeshow/conventions registration, accommodations, travel arrangements etc.

- Expense control and departmental expense report support and management.

- Preparing POs, and documenting all related costs associated with GMB and 3rd Party Events.

Relationship Mgt, Systems Upkeep and Process Administration: 10%

- Analyzing workflow processes and documentation of procedures.

- Managing Department SOPs and updates as directed by leadership.

- Other Duties as assigned by Manager.

Education Requirements & Experience Qualifications:

- 3+ years of experience in contract administration, preferably in utility or energy sector

- Bachelor's degree in Business Administration, Contract Management, or related field

- Strong understanding of contract law and business principles

- Proficient in Microsoft Office Suite and contract management software

- Experience with utility industry regulations and compliance requirements

- Knowledge of power line construction and maintenance operations

- Certified Commercial Contract Manager (CCCM) certification

- Experience with enterprise resource planning (ERP) systems

- Background in procurement or supply chain management

- Legal/Regulatory Knowledge & Negotiation Skills

Skills & Competencies

- Strong analytical and problem-solving abilities

- Excellent written and verbal communication skills

- Ability to manage multiple priorities and meet deadlines

- Detail-oriented with strong accuracy in documentation

- Professional negotiation and conflict resolution skills

- Strong knowledge of utility portals, RFP Process and Bidding Processes

- Microsoft Suite, Outlook, SharePoint, MS Project, Contract Management Software etc.

- Analytical Skills and Data Visualization

Job Type:

Full-Time, Hourly (Non – Exempt) Overtime Eligible

Benefits:

- Paid Time Off

- Paid Sick Days

- Paid Holidays

- Health Insurance Options

- Life Insurance Options

- 401(k) Plans

Job Type:

Full-Time, Hourly (Non – Exempt) Overtime Eligible

Benefits:

- Paid Time Off

- Health Insurance Options

- Life Insurance Options

- 401(k) Plans

Physical Requirements:

- Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to lift and carry small parcels, packages and other items, to walk short distances, and drive a vehicle to deliver and pick up materials.

Schedule:

- Varies Due to Nature of Industry (M-F)

- Occasional Weekend Hours Required