Procurement & Purchasing Supervisor

Description:

WHAT WE ARE LOOKING FOR:

In this support position the Procurement & Purchasing Supervisor will report to the Chief Technology Officer. The Procurement & Purchasing Supervisor will be responsible for helping bring organizational effectiveness to the needs of the team. In this role you will develop a system for documentation, guide the team in organizational effectiveness, and partner with the warehouse team to carry out all facets of operations in a timely and professional manner.

WHAT YOU’LL DO:

- Prepare and process purchase orders, ensuring accuracy and completeness, and maintain purchasing records.

- Interact with suppliers to obtain pricing, product specifications, and delivery timelines.

- Verify order acknowledgments, pricing, and contractual terms.

- Set up new vendors in the ordering system and input, validate, and transmit transactions.

- Assist Operations, Manufacturing and Construction Project Managers in coordinating logistics for station construction, internal meetings, and supplier/vendor meetings.

- Follow up with the warehouse team to track shipments, monitor inventory levels, and reconcile deliveries from direct supply vendors.

- Initiate purchase orders based on business requirements, project schedules, and inventory needs.

- Administer and maintain the purchasing and contract database.

- Ensure project files are current, properly labeled, and stored in the designated document management system.

- Obtain, monitor, distribute, and track all order-related documentation.

- Establish and manage project collaboration using the company’s operating platform.

- Process supplier and vendor invoices for payment and assist suppliers/vendors with payment-related inquiries.

- Assist in the planning and organizing of operations activities.

- Assist in managing and coordinating facilities-related matters.

- Oversee communications with vendors and suppliers to ensure clarity on needs, timelines, and expectations.

- Review procurement and logistics processes, identify areas for improvement, and inform management of potential delays or process gaps.

- Identify cost-saving opportunities through supplier negotiation, alternative sourcing, or volume purchasing.

- Ensure all purchasing activities comply with company policies, safety standards, and applicable regulations.

- Generate reports and maintain purchasing metrics to support management decisions and budget tracking.

- Collaborate cross-functionally with Finance, Operations, and Engineering teams to align procurement with project and budgetary goals.

- Support continuous improvement initiatives in procurement systems, tools, and workflows.

- Perform other related duties as assigned.

Requirements:

- Ability to listen to, understand, and follow directions.

- Ability to remain flexible as specific assignments change.

- Ability to work with a variety of personalities.

- Ability to maintain confidentiality across all levels of management.

- Excellent written and verbal communication skills.

- Displays excellent interpersonal and professional rapport.

EXECELLENT BENEFITS:

- 100% employer covered Medical, Dental, Vision, and Life insurance for employees and dependents.

- Employer match of dependent care FSA up to $1,000.

- 100% match of first 6% of 401k.

- $80/month for use of personal phone or company phone if available.

- 144 Paid Time Off (PTO) hours.

- Stipend eligibility for personally purchased hydrogen fuel cell vehicle.

The Procurement & Purchasing Supervisor role is full-time and FLSA exempt. The annual salary range for this position is $85,000-$115,000. The company’s salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for this position. Within the range, individual pay is determined by work locations, and additional factors, including job-related skills, experience, relevant education, and training. Please note that the comprehensive details listed reflect the base salary and do not include any bonus or benefits.

FirstElement Fuel, Inc is an Equal Employment Opportunity employer and does not discriminate in recruiting, hiring, training or promoting, on the basis of race, ethnicity, color, creed, religion, sex, sexual orientation, gender, gender identity, genetic information, national origin, physical or mental disability, pregnancy, medical condition, age, U.S. military or protected veteran status or political affiliation, or any other protected characteristic covered by applicable federal, state, or local law. We maintain a drug-free workplace and perform pre-employment substance abuse testing. We also perform employment background checks.