Payroll Assistant

Description

POSITION DESCRIPTION:

We are seeking a detail-oriented and motivated Payroll Assistant to join our team. This role will support the accurate and timely processing of payroll across multiple states and entities, ensuring compliance with wage and hour regulations. The Payroll Assistant will work closely with internal teams, external agencies, and employees, delivering high-quality service while maintaining confidentiality and accuracy. This is an on-site position based in Irvine, CA.

RESPONSIBILITIES

- Assist with preparing and processing multi-state payroll in a high-volume environment.

- Review and verify timekeeping records, hours worked, deductions, and adjustments.

- Ensure compliance with payroll tax laws, wage and hour regulations, and company policies.

- Maintain accurate payroll records, prepare reports for management, and support audits.

- Reconcile payroll data, research discrepancies, and resolve payroll issues promptly.

- Provide timely responses to employee payroll inquiries with a customer service mindset.

- Coordinate with HR and Accounting teams to address payroll-related issues.

- Organize, scan, and maintain payroll documentation required for government contracts and prevailing wage reporting.

- Interface with government agencies and external partners to provide required payroll data.

- Contribute to payroll process improvements and documentation of procedures.

- Perform additional payroll and administrative duties as assigned.

REQUIRED QUALIFICATIONS

- A Minimum of 2 years of payroll or timekeeping experience, preferably in a high-volume, multi-state environment.

- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

- Strong organizational skills with attention to detail and accuracy.

- Effective written and verbal communication skills with the ability to handle sensitive issues professionally.

- Strong math and problem-solving skills with the ability to meet deadlines.

- Ability to work independently as well as collaboratively in a team-oriented environment.

PREFERRED QUALIFICATIONS

- Experience with Workday & ADP or similar platforms.

- Background supporting certified payroll or prevailing wage reporting.

- Associate’s degree in Business, Accounting, or related field.

- Demonstrated ability to contribute to process improvements and operational efficiency.

- Knowledge of payroll tax laws, wage and hour regulations, and basic accounting principles.

Hanwha Q CELLS America Inc. (“HQCA”) is a Qcells company, one of the world’s largest manufacturers and providers of solar photovoltaic (PV) products and solutions. Headquartered in Irvine, California, HQCA has been rapidly expanding its business in North America through the expansion of products and solutions, including distributed energy solutions, direct-to-homeowner solar sales and financing, and EPC services. We provide an opportunity to be part of an exciting and growing world-class global business in an interesting and expanding industry of the future.

PHYSICAL, MENTAL & ENVIRONMENTAL DEMANDS:

To comply with the Rehabilitation Act of 1973 the essential physical, mental and environmental requirements for this job are listed below. These are requirements normally expected to perform regular job duties. Incumbent must be able to successfully perform all of the functions of the job with or without reasonable accommodation.

Mobility

Standing

20% of time

Sitting

70% of time

Walking

10% of time

Strength

Pulling

up to 10 Pounds

Pushing

up to 10 Pounds

Carrying

up to 10 Pounds

Lifting

up to 10 Pounds

Dexterity (F = Frequently, O = Occasionally, N = Never)

Typing

F

Handling

F

Reaching

F

Agility (F = Frequently, O = Occasionally, N = Never)

Turning

F

Twisting

F

Bending

O

Crouching

O

Balancing

N

Climbing

N

Crawling

N

Kneeling

N

The salary range is required by the California Pay Transparency Act and may differ depending on the location of those candidates hired nationwide. Actual compensation is influenced by a wide array of factors including but not limited to, skill set, education, licenses and certifications, essential job duties and requirements, and the necessary experience relative to the job’s minimum qualifications.

- This target salary range is for CA positions only and should not be interpreted as an offer of compensation.

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