Part Time Facilities Assistant

Description:

Wright-Hennepin Cooperative Electric Association is a member-owned, not-for-profit electric utility that provides power to rural Wright County and western Hennepin County. The cooperative has been a corporate citizen to the area since 1937 and currently serves more than 50,000 electric accounts.

The Facilities Assistant supports day-to-day operations in our corporate office, warehouse, and outdoor campus settings by performing general maintenance and office/administrative tasks, stocking supplies, supporting facilities projects and ensuring the cleanliness and functionality of shared spaces. This role helps create a comfortable, efficient, and well-maintained workplace for staff and visitors. This part-time role is a culmination of both office and facilities support and is perfect for someone comfortable with various physical demands (frequent walking, bending, stooping, squatting, reaching above shoulder height, kneeling, sitting, lifting and carrying objects up to 25 lbs., occasional pushing/pulling, twisting at the waist, ladder use, and manual dexterity) looking for flexible hours and the ability to balance other commitments.

Pay: $18 -$20 per hour

Hours: 15 hours per week Monday - Friday during normal business operations, morning hours preferred

Benefits: This position is eligible for holiday pay and paid time off. It is not eligible for health or retirement plan benefits.

Location: This is a part-time in-office position at our company headquarters. We are based in Rockford MN, 15 miles west of Plymouth on Hwy 55.

Key Responsibilities

70% Office Administrative Tasks

Tasks related to space management, event support, document tracking, administrative coordination, and hospitality services.

Conference Room Management

Monitor conference room calendar

Schedule and ensure execution of layout change overs

Assist with board meeting and special event set up and needs

Maintain Contracts and Insurance Certificates

Track expiration dates

Order replacement and process renewals

Update agreement standards as needed

Work Order Management

Assist in prioritizing work order ticket urgency

Assigning contractors to work orders

Drafting Subcontractor agreements

Managing communications on work order statuses, progress updates and completion tracking

Assist with drafting proposal requests (REPs)

Cleaning and Maintenance Scheduling

Maintain weekly and monthly inspection logs

Schedule site walkthroughs and preventative maintenance

Schedule various quarterly, biannual, and annual cleaning services

Shared Space Management (bathrooms, kitchen, meeting rooms)

Including, but not limited to:

Making morning coffee

Light cleaning

Monitoring proper functionality of appliances and vending equipment

Placing service calls as needed

30% Maintenance/Supply Management

Job duties involving physical upkeep, supply monitoring, safety, and equipment maintenance

Office and Grounds Upkeep

Light office maintenance tasks

Replacing light bulbs and batteries around the facility

Checking emergency exit lights to ensure proper working order

Responding to minor office furniture requests or repairs such as assembling office chairs, hanging bulletin boards etc.

Grounds keeping responsibilities

Raising and lowering flags as needed

Light snow removal

Salting sidewalks in inclement weather

Minor landscape maintenance such as pulling weeds or removing trash

Office Vending Equipment Upkeep

Ensure functionality of soda, ice, and water machines

Replace Filters

Maintain cleanliness of equipment, by periodically wiping down with soap and water

Inventory/Supply Management

Manage janitorial and cleaning supply inventory

Monitor, order, and stock conference rooms and meeting spaces with beverages, utensils and other supplies

Stock coolers and specialty items for board meetings and special events

Manage filing cabinet key inventory

Monitor, order and stock paper products (plates, cups, etc.) in lunchroom and conference room spaces

Additionally assist various departments, particularly safety, with routine preventative maintenance and other projects as needed.

Requirements:

Education and Experience

- 18+ years of age

- High School education or equivalent

Knowledge, Skills and Abilities:

- Strong computer skills and familiarity with Microsoft Office suite

- Must adhere to WH’s core values of Teamwork, Dependability, Performance, Integrity, Safety and Member/Customer Focused.

- Excellent organizational and time-management skills.

- Strong written and verbal communication skills.

- Ability to multitask and prioritize tasks effectively.

- Detail-oriented with a commitment to accuracy and quality.

- Flexibility and adaptability in a fast-paced environment.

- Basic knowledge of plumbing, electrical, HVAC, and carpentry is helpful

Physical Requirements

- Good physical stamina and ability to work in an office and warehouse setting performing various tasks such as snow removal, lifting supplies, moving tables/office furniture, etc.

- Frequent walking, bending, stooping, squatting, reaching above shoulder height, kneeling, sitting, lifting and carrying objects up to 25 lbs., occasional pushing/pulling, twisting at the waist, ladder use, and manual dexterity.

*candidate must be able to meet the physical requirements of the job in order to be considered for this role