Operations Administrator, Carbon - Contract

The Organization

Based in Alberta, Wolf is a private company, backed by Canada Pension Plan Investments (CPP Investments). Wolf was formed in 2015 to focus on the acquisition and development of innovative midstream energy infrastructure assets in Western Canada. Wolf's long-term business plan, investment timeline, and continued dedication to finding innovative solutions creates a competitive alternative to other midstream companies. Wolf has grown through a series of acquisitions and successful developments, resulting in three businesses based on the Wolf-owned and operated Access Pipeline System, Alberta Carbon Trunk Line, and the NGL North System.

At Wolf we have an uncompromising commitment and respect for health, safety, and the environment. Wolf's purpose is to deliver the future of energy infrastructure, today. We look for people who have a forward-thinking mind-set and who exemplify the Wolf Ways: We are OneWolf, We Find a Better Way, We Do The Right Thing, and We Own It!

The Opportunity

Under the direction of the Operations Superintendent, the Operations Administrator is responsible for office management, preparation, data entry, and filing of Operations reporting, creation of communication materials, and inventory management. This position is located on site, at the Wolf Sturgeon Compressor Station which is approximately 25km northeast of Fort Saskatchewan, AB.

TERM: this is an 18-month temporary contract position.

Key Responsibilities

Purchasing, receiving & inventory maintenance:

- Create purchase orders for all field material and service needs

- Prepare month end accruals and forecasting

- Manage field time ticket tracking

- Support project cost tracking

- Facilitate new vendor onboarding

- Maintain inventory management for office supplies and consumables

- Prepare budget reports

- Manage vendor communications

General office administration:

- Coordinate and track incoming deliveries to site

- Manage truck fleet - insurance, fuel, and leases

- Coordinate meetings - equipment needs, location, catering, etc.

- Book business travel and training courses

Filing and reporting:

- Organize and file operations paperwork

- Assist with gathering safety related data for monthly reports and Board reports

- Facilitate collection of data and ensure consistent electronic filing

- Assist operations with procedure management – editing, formatting, and tracking

- Data extraction from competency management software

Communications:

- Assist with preparation of correspondence, reports, presentations, spreadsheets, and other documentation as required

- Support monthly Safety Meetings - agenda, assisting chairperson, minutes, and follow-up

Qualifications and Experience

Education:

- Completion of a High School Diploma

- Related post-secondary education would be considered an asset

Experience:

- 5-10 years of administrative experience

- Experience in field-based operations

Skills:

- Strong proficiency with Microsoft software applications including Outlook, Word, Excel, and PowerPoint

- Self-starter with the ability to work independently and can manage many concurrent unrelated activities

- Challenge the status quo by identifying opportunities for process improvements

- Excellent communication, interpersonal, analytical, and problem-solving skills

- Demonstrate dependability and adaptability to new assignments

- Share a positive and supportive attitude

- Work collaboratively with others in a team environment

- Possess a high level of ethics and adherence to code of conduct & confidentiality

- Assist Operations Superintendent with the preparation and delivery of written reports, correspondence, and documentation; with exceptional grammar, clarity, and structure to support board presentations

Interested candidates should apply to www.wolfmidstream.com. We thank all for their interest; however, only those considered for an interview will be contacted.