Operational Assistant

Location: Eccles, East Bank Demerara

Duties and Responsibilities:

- Maintain organized filing systems, both physical and digital (CRM Salesforce).

- Track quotations, purchase orders, and deliveries.

- Provide general support to visitors and internal/external clients.

- Draft and distribute internal and external communications (emails, memos, letters, forms).

- Schedule appointments and coordinate services, meetings, including minute-taking.

- Reconcile expense reports and manage petty cash.

- Receive and deposit customer payments.

- Manage office policies and procedures.

- Order office supplies and evaluate vendors.

- Assist in preparing regular reports.

- Answer and direct phone calls professionally.

- Collect the accurate data for payroll process.

- Monitor inventory movements.

Requirements:

- Professional or advanced proficiency in English and Spanish.

- Associate or bachelor’s degree (Technical or professional certifications will also be considered) (local or foreign).

- Strong organizational and time management skills.

- Attention to detail and problem-solving abilities.

- Proficiency in Microsoft Office (especially Excel and PowerPoint).

- Ability to work independently and manage multiple tasks.

- Previous experience in construction or machinery-related businesses is a plus.

- Prior administrative assistant experience is beneficial but not mandatory.

- Familiarity with office management systems and procedures.

- Ability to operate office equipment (printers, scanners, etc.).