Office Service Coordinator

CLIENT HIGHLIGHT

The Client you will be working for is a Fortune 150 global leader in the Renewable Energy Industry. This opportunity will give you experience in the growing renewable energy industry in the United States with a company that is a globally recognized leader in sustainable energy.

LOCATION

Andover, Massachusetts 01810

COMPENSATION

$15

CONTRACT LENGTH

2-month contract with possible extension or conversion to full time

SCHEDULE

Monday-Friday, Standard 40-hour work week

POSITION OVERVIEW – Office Services Coordinator

The Office Services Coordinator will be responsible primarily for processing SAP transaction for the Real Estate & General Services team in addition to assisting with AP payments and resolving payment issues by working with the AP department. The position will also coordinate office operations, including office inventory management, handling incoming and outgoing mail, processing of FedEx packages and special mailings and assisting employees and external vendors and maintenance personnel. The Office Services Coordinator will also provide reception services at the reception desk, answering and directing phone calls and welcoming visitors.

RESPONSIBILITIES:

- Process SAP transactions for department.

- Work with AP department to process payments and resolves payment issues

- Process FedEx packages.

- Accept deliveries to the office.

- Process incoming and outgoing mail in addition to special mailings.

- Deliver packages and mail.

- Provide reception services at reception desk including:

- Welcome and direct all visitors.

- Answering and directing phone calls.

- Issuing security badges.

- Enforces anti-pass back policy.

- Updates employee profiles in access control system.

- Ensure appropriate office supply inventory levels, monitoring, restocking and reordering.

- Coordinate entry of work orders for maintenance services at relevant offices

- Coordinate external vendor and maintenance support at relevant offices as directed by senior manager.

- Ensure daily communal areas, including kitchens, conference rooms and break rooms, are well-stocked and maintained.

- Ensure coffee machines and all other kitchen equipment on a minimum weekly basis are cleaned thoroughly and in good working condition.

REQUIRED QUALIFICATIONS/SKILLS:

- High school diploma required

- Strong competency with SAP system

- Experience processing payments

- Strong written and oral communication skills

- Ability to manage multiple priorities/projects

- Excellent organization skills and attention to detail

ONBOARDING

- Drug and Alcohol test

- Background check