Texan Restrooms, LLC.

Office Manager/Assistant to President

LocationStephenville, TX
Job TypeFull-time
Salary$50,000-$60,000

About This Job

Summary

As the Office Manager/Assistant to President, you will be a pivotal member of the team, overseeing daily office operations and providing essential administrative support to the President. With core skills in office management, communication, and organizational skills, you will ensure smooth workflow and effective communication within the office. Your premium skills in event planning, vendor management, and budgeting will be instrumental in coordinating special projects and managing resources efficiently. Leveraging your relevant skills in team management and calendar coordination, you will contribute to the overall efficiency and success of the organization. Join us in this dynamic role where your expertise will drive operational excellence and support strategic decision-making.


Responsibilities:

Organize and schedule meetings and appointments

Partner with management to maintain office policies as necessary
Organize office operations and procedures
Manage relationships with vendors, service providers and tenants ensuring that all items are invoiced and paid on time
Manage contract and price negotiations with vendors and service providers
Provide general support to visitors
Manage executives' schedules, calendars and appointments
Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are completed
Ensure office efficiency is maintained by carrying out planning and execution of office computer systems
Allocate tasks and assignments to subordinates and monitor their performance
Assign and monitor clerical, administrative and secretarial responsibilities
Responsible for recruiting staff for the office and providing orientation and training to new employees
Building networks with fellow professionals and review of industry publications
Participate actively in the planning and execution of company events
Responsible for developing standards and promoting activities that enhance operational procedures
Design and implement filing systems
Ensure filing systems are maintained and current
Establish and monitor procedures for record keeping
Ensure security, integrity and confidentiality of data
Implement procedural and policy changes to improve operational efficiency
Monitor and maintain office supplies inventory
Handle customer inquiries and complaints
Manage internal staff relations
Maintain a safe and secure working environment


Requirements:

Proven office management, administrative or assistant experience
Knowledge of office management responsibilities, systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Knowledge of accounting, data and administrative management practices and procedures
Knowledge of business and management principles


Job Type: Full-time


Pay: $50,000.00 - $60,000.00 per year


Benefits:


Paid time off


Schedule:

8 hour shift
Monday to Friday


Experience:

Office management: 3 years (Preferred)


Work Location: In person

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