Office Associate

Job Overview

We are seeking a detail-oriented and proactive Office Associate to join our team. The ideal candidate will play a crucial role in ensuring smooth office operations by providing administrative support, managing front desk activities, and assisting with various clerical tasks. This position requires strong organizational skills, excellent communication abilities, and proficiency in office software.

Duties

- Manage front desk operations, including greeting visitors and handling inquiries.

- Operate multi-line phone systems to efficiently manage incoming calls and messages.

- Perform data entry tasks with accuracy and attention to detail. Experience within an engineering / construction environment is a plus but not mandatory.

- Assist with filing and organizing documents to maintain an orderly office environment.

- Utilize QuickBooks for bookkeeping tasks as needed.

- Provide customer support by addressing client questions and concerns professionally.

- Maintain calendar management for scheduling appointments and meetings.

- Conduct proofreading of documents to ensure clarity and correctness.

- Support the team with administrative tasks such as typing reports and managing correspondence.

- Collaborate with other staff members to facilitate effective office management.

Requirements

- Proven experience in an office setting, preferably in administrative or clerical roles.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

- Strong organizational skills with the ability to manage multiple tasks effectively.

- Excellent phone etiquette and customer service skills are essential.

- Familiarity with QuickBooks or similar accounting software is a plus but not mandatory; willingness to learn is essential.

- Strong typing skills and computer literacy are required for efficient task completion.

- Demonstrated ability in time management to prioritize tasks effectively. Join our team as an Office Associate where you will contribute significantly to our operational success while enhancing your professional skills in a supportive environment!

Job Type: Full-time

Pay: From $25.00 per hour

Expected hours: 40 per week

Benefits:

- 401(k)

- Dental insurance

- Employee assistance program

- Health insurance

- Life insurance

- Paid time off

- Vision insurance

Ability to Commute:

- Chicago, IL 60602 (Required)

Ability to Relocate:

- Chicago, IL 60602: Relocate before starting work (Required)

Work Location: In person