Office Administrative Assistant

Location: Houston, TX 77056

We are seeking a highly motivated and service-oriented individual to join our team as an Office Adminstrative Assistant. The successful candidate will be responsible for performing a wide range of clerical and front desk office related tasks, as well as providing outstanding assistance to our guests and customers.

Responsibilities:

- Greet and accommodate visitors, executives, and employees with professionalism and a positive, outgoing demeanor.

- Coordinate communications, including taking calls, drafting and responding to emails, and interfacing with guests.

- Maintain office correspondence, including updating directories, sorting, and distributing daily incoming and outgoing mail, packages, faxes, etc.

- Make travel arrangements and prepare travel itineraries and accommodations.

- Coordinate and schedule meetings, conference calls, and conference rooms.

- Update and maintain employee parking and access lists.

- Maintain access security by following visitors’ procedures. Establish/ update office operating procedures for efficiency.

- Maintain cleanliness and organization of the reception, conference rooms, kitchen, storage room, and public areas.

- Assist with company events and activities.

- Procure, pick up, and manage office supplies, order, and replenish company snacks and beverages. Manage inventory.

- Prepare the Administration department’s expense reports, and update expense logs and statements.

- Review and order business cards.

- Foster positive relationships with the building management team, vendors, and coordinate service requests.

- Serve as a backup to other administrative staff when needed.

- Other duties as assigned.

Requirements

- Requires punctuality and consistent attendance to ensure coverage during office hours Monday to Friday (8:00 am-5:00 pm) and work fully on-site.

- High School diploma or equivalent (some college is a plus)

- Minimum of 3+ years’ of receptionist and/or administrative assistant experience preferred

- Experience coordinating complex calendars and itineraries

- Strong organizational skills

- Professional demeanor and appearance

- Strong attention to detail and ability to prioritize in a fast-paced environment

- Proficient in Microsoft Office Suite

- Ability to work independently and as part of a team

- Accessibility even outside of standard working hours

- Team player who enjoys working collaboratively

- Exceptional interpersonal and time management skills

Please apply directly on our website: https://recruiting.paylocity.com/Recruiting/Jobs/Details/3638532

Please note we will not sponsor, obtain, and/or petition for temporary visa status (for example, E, F-1, H-1, H-2, L, B, J, or TN) for candidates for this position and/or personnel hired for this position.

We do not accept unsolicited resumes from third-party recruitment agencies; therefore, we will not pay a fee for resumes submitted.

Job Types: Full-time, Contract, Temp-to-hire

Pay: $20.00 - $25.00 per hour

Work Location: In person