U.S. Silica Company

Mine Administrative Assistant

LocationVale, OR
Job Typefull_time

About This Job

U.S. Silica Holdings Inc. is a global performance materials company and is a member of the Russell 2000. The company is a leading producer of commercial silica used in the oil and gas industry and in a wide range of industrial applications. Over its 125-year history, U.S. Silica has developed core competencies in mining, processing, logistics and materials science that enable it to produce and cost-effectively deliver more than 800 diversified products to customers across our end markets.

U.S. Silica's wholly-owned subsidiaries include EP Minerals and SandBox Logistics™. EP Minerals is an industry leader in the production of products derived from diatomaceous earth, perlite, engineered clays and non-activated clays. SandBox Logistics™ is a state-of-the-art leader in proppant storage, handling and well-site delivery, and is dedicated to making proppant logistics cleaner, safer and more efficient. The company has 26 operating mines and processing facilities and two additional exploration stage properties across the United States and is headquartered in Katy, Texas.

The purpose of the Mine Administrative Assistant is to understand and coordinate all administrative, purchasing, and DOT activities associated with the Vale Mine, Mine Maintenance, and Load & Haul groups.


JOB SUMMARY:


General

Promote a positive employee environment
Enter data daily and keep accurate records per DOT, MSHA, and US Silica requirements.
Reconcile and report monthly fuel usage. (Clear and Dyed Diesel)
Submit monthly weight mile tax by due date.
Submit month-end reports on the last day of the month. (Weekend would be required if the last day of month falls on a weekend)
Assist supervisors as needed. (Transportation & Mine)
Maintain an organized and tidy front desk space and reception area.
Meet and greet customers, employees, vendors, guests professionally
Perform additional clerical duties such as filing, copying, faxing, scanning, & emailing as required
Provide coverage of the front window.
Meet and greet customers, vendors, guests.
Ensure visitors go through site specific safety training and are issued all necessary Personal Protective Equipment.
Participate in Safety programs as needed.


Mine/L&H Equipment

Monitor fuel levels at mine and order as needed. (Clear, Dyed Diesel, and Gasoline)
Ensure registrations, licenses, and operating permits are kept current for all L&H/Mine equipment
Create, update, and complete work orders in IFS on all mine/L&H equipment
Maintain Driver Qualification files per DOT and US Silica requirements.
Track and schedule DOT physical renewals including submission to State DMV.
Train new drivers on required paperwork and truck scale operation.
Coordinate truck scale maintenance and repairs as needed.
Communicate DOT changes and updates to supervisors.


Purchasing

Submit invoices and receipts to AP daily; monitor to ensure prompt payments to vendors.
Reconcile monthly vendor statements with JDE.
Purchase supplies and materials for the Mine operations.
Issue purchase orders and work with vendors to secure supplies.
Obtain competitive price quotes from various vendors, negotiate prices on materials to ensure we operate at the lowest cost possible.


EXPERIENCE, KNOWLEDGE, SKILLS & ABILITIES

High School Diploma required
One to three years related office experience.
Familiarity with DOT regulations/website and Oregon Trucking On-Line preferred or ability to learn.
Computer Skills – Experience with Microsoft Word, Excel and PowerPoint.
ERP system experience preferred
Good Organizational Skills.
Multi-tasking skills a must.
Good attention to quality and detail.
Ability to work independently with a sense of urgency
Ability to work in a fast-paced environment
Ability to manage time efficiently and effectively to drive results
Able to work overtime and/or weekend if needed.
Experience managing or coordinating office environment preferred
Mining and/or Manufacturing experience preferred


Travel Requirements:

Once a month

U.S. Silica is an equal opportunity employer for all without regard to race, gender, color, religion, national origin, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law. U.S. Silica is a smoke- and drug-free workplace. The above description is intended to capture the essential functions of the job, nature and level of work as of the preparation date. It is not intended to be an exhaustive list of all duties that may be required of the position. This job description may be modified at any time with or without notice.

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