Invoicing Coordinator

WHY JOIN US?!

- 100% Employer funded health, dental, and vision coverage

- RRSP matching program

- Competitive wages and flexible vacation

- Retention Bonus

- Family-operated business

Ketek Group Inc:

From its 10 locations in Western and Northern Canada, Ketek is able to provide services and rental equipment to clients throughout the region’s oil and gas, mining, construction, and municipal sectors.

POSITION BACKGROUND:

Are you a detail-driven professional who thrives on autonomy and takes initiative in your work? We’re looking for an Invoicing Coordinator to ensure accurate and timely client billing while maintaining a seamless electronic filing system.

In this role, you’ll collaborate with other invoicing coordinators, branch managers and admins to optimize invoicing processes, but you’ll also need to work independently and demonstrate accountability for your tasks. If you’re organized, proactive, and enjoy contributing to both individual and team success, we want to hear from you!

CORE DUTIES:

Invoice Generation:

- Review invoice request emails from clients

- Confirm accuracy of client requests

- Generate new invoice where required

- Work together with the invoicing team to meet internal & client deadlines

Auditing of Invoices and Resolution of Issues:

- Conduct regular internal reviews of client invoices

- Conduct scheduled billing of existing files

- Investigate ambiguity in paperwork

Daily Administration:

- Verify outstanding documents per job

- Work with project managers and various branches (FSJ, FTN, GP, FTM, EDM) to generate and send field approvals to consultants to be approved and coded

- Generate invoices and backups for received approvals

- Send invoices to clients and enter relevant data into 3rd party online billing portals according to client requirements

- Receive and electronically file service reports and material transfers from Rentals, Project Managers and Branches

- Handle delivery and pick tickets from Shipping and Receiving

- Receive and electronically file various paperwork, such as reports, invoices, bills, and summaries

Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

QUALIFICATIONS AND SKILLS:

Required

- High School Diploma

- Minimum 2 years of experience in an office environment, handling confidential information

- Fluent in the English language (reading, written, spoken)

- Flexible with changing processes & priorities

- Able to deal with clients & coworkers in a positive, courteous, and respectful manner

- Able to handle multiple tasks and frequent demanding deadlines

- Able to handle changing schedules and priorities, with high level prioritization skills

- Strong work ethic and organizational planning skills with attention to detail

- Able to work independently and as part of a team

- Effective verbal and listening communication skills

- Excellent computer speed & skills

- Able to maintain focus & concentration in an office setting

Preferred

- Familiarity with cash flow processes

- Exceptional attention to details

- Business Administration or Accounting Diploma

- Accounting knowledge and the ability to work with numbers

- Experience with RMI

- Exceptional email etiquette

- Moderate to strong familiarity with MS Excel

WORKING CONDITIONS:

Work Environment

- Office environment (100%)

- Prolonged exposure to computer screens

- May be required to work outside of regular office hours